Job Summary:

As a Project Specialist within our Project Management Office (PMO), your role is essential in ensuring the smooth execution of projects and initiatives. You will work closely with project managers and stakeholders to provide critical support in planning, monitoring, and facilitating implementation activities. Your attention to detail and organizational skills will be instrumental in the success of our projects.

Key Responsibilities:

1. Project Coordination: Assist in the planning, execution, and closure of projects. Collaborate with project managers to develop project plans, schedules, and budgets.

2. Documentation: Maintain project documentation, including project charters, plans, status reports, and meeting minutes. Ensure that all project information is accurate and up-to-date.

3. Communication: Facilitate effective communication between project teams, stakeholders, and the PMO. Keep all parties informed of project progress, changes, and issues.

4. Resource Management: Help manage project resources, including personnel, equipment, and materials. Ensure that resources are allocated efficiently and in line with project requirements.

5. Risk Management: Identify, assess, and document project risks. Collaborate with project managers to develop risk mitigation strategies and contingency plans.

6. Quality Assurance: Monitor project activities to ensure they meet established quality standards. Conduct quality reviews and audits as needed.

8. Timeline Management: Keep track of project timelines and milestones. Alert project managers to any potential delays and work together to address them.

9. Issue Resolution: Collaborate with project teams to address project-related issues and challenges. Escalate issues to PMO when necessary.

10. Continuous Improvement: Contribute to the enhancement of PMO processes and best practices. Share insights and recommendations for improving project management methodologies.

Qualifications:

• Bachelor’s degree in a related field.
• Proven experience in project coordination or a related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in project management software and tools.
• Detail-oriented with a focus on quality and accuracy.
• Ability to work effectively in a team and independently.

Preferred Qualifications:

• Familiarity with project management methodologies (e.g., Agile, Waterfall).

• Experience with PMO processes and procedures.

• Experience in implementing similar solutions in the industry.

• Knowledge of relevant industry standards and regulations.