What are the responsibilities and job description for the Assistant Office Manager position at Pure Real Estate, LLC?
Whitefish Assistant Office Manager, Job Description
This is a full time (40 hours per week), non-exempt position - Monday through Friday, based on 40 hours a week.
The Managing Broker and the Office Manager of the office at the 401 Baker Avenue office are the immediate supervisors along with the HR Director in the PureWest Kalispell Office. This position is to primarily assist all agents with promoting their Listings, teaching them company provided software as well as assisting the Office Manager with the running of the office.
Job Requirements: Working knowledge of basic Microsoft Office programs, customer service experience, willingness to work independently, proven integrity and trustworthiness, be able to complete requested tasks and projects in a timely fashion in order meet deadlines, be receptive to new ideas, and candid in the sharing of information, and be professional at all times.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee in an office setting to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to reach items on or near the floor
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting is required occasionally, 10-25 pounds
Job duties are as follows:
- Agent Services
o Maintain positive Agent Relationships. Foster an atmosphere of a fun, exciting and professional workplace. Provide top level service to all agents all the time.
o Promote listings for Agents by teaching how to use company software, such as Platform.
o Help agents print and collate marketing collateral
- Administrative
o Exhibit stellar phone skills for inbound and outbound calls
o Greeting and Directing Prospective Clients
o Liaison between Agents and Marketing Department
o Consult with Managing Broker to help with promotion issues
- Marketing
o Upload photos and property Ads for Agents and help with any other Marketing needs
o Exceptional attention to detail in spelling, grammar and punctuation
o Creative writing experience a huge bonus
o Experience with Adobe Suite (lnDesign, Illustrator, Photoshop) and MS Publisher ideal, but willing to train.
o Interest/experience in marketing - print, online, digital and events
o Help organize effective agent recruiting campaigns
o Experience with social media platforms for business settings
- Technical
o Experience with MS Office Suite, familiarity with Windows and Mac operating systems
o Maintain and keep clean office appliances, copiers, printers, computers, phone system and internet network
- Any other tasks as deemed necessary by Management
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Whitefish, MT 59937 (Required)
Work Location: In person
Salary : $20 - $22