File Clerk

JOB DESCRIPTION

File Clerk

Employee Name: Complex:

Classification: Exempt: Non-Exempt:

JOB SUMMARY
Under general supervision, performs a wide variety of confidential secretarial and administrative duties. This includes all aspects of administrative support to the occupancy division in daily administrative needs. Attention to detail and ability to perform multiple tasks are essential. Ability to work independently required. Professional telephone and reception techniques required. High degree of organizational skills required.

ESSENTIAL FUNCTIONS

• Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Checks and corrects documentation and placement of previously filed documents.
• Preserves and respects applicant and resident confidentiality.
• Works patiently, professionally and cooperatively with applicants, residents, and staff to provide high quality customer service.
• Professional conduct and appearance at all times.
• Completes training programs as required by company, federal and state guidelines (ongoing).
• Other duties as assigned.
• Enters applications into Boston Post software .
• Filing

Realty Resources Management. is an Equal Opportunity Employer

QUALIFICATIONS
Knowledge: Correct English usage, grammar, spelling, punctuation, and arithmetic; modern office methods, procedures and equipment, and business letter and report writing; fundamental record keeping principles and procedures; receptionist and telephone techniques, and filing systems. Ability to work with diverse ethnic and low- income families in a professional manner.
Ability to deal tactfully with a variety of people under constantly changing circumstances using tact and diplomacy.
Ability to handle emergency situations and pressure due to complexity and time sensitivity

File Clerk

Skill: Following oral and written directions, working and interacting effectively with others, learning rapidly, and interpreting/applying laws, rules, and office policies and procedures. Typing accurately, communicating tactfully and effectively in both oral and written form; working independently in the absence of supervision. Analyzing situations carefully and adopting effective courses of action; compiling/maintaining complex and extensive records/files; preparing reports and composing correspondence independently. Organizational skills, attention to detail and proficiency in Microsoft Office Suite required.

Education/Experience: Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

1. Completion of the twelfth (12th) grade, supplemented by specialized secretarial courses; and
2. Knowledge of basic office and administrative software such as MS Office
3. Experience working in an office setting
4. Previous clerical experience

PHYSICAL REQUIREMENTS

• Ability to sit for long periods of time
• Ability to lift 0-40 lbs
• Ability bend, kneel, reach, squat, and climb

REPORTS TO: Director of Occupancy; Occupancy Manager

Employee Name: Date:

Manager: Date:

NOTE: THIS DESCRIPTION IS NOT INTENDED TO BE A COMPLETE STATEMENT OF JOB CONTENT, RATHER TO ACT AS A GUIDE TO THE
ESSENTIAL FUNCTIONS PERFORMED. REASONABLE ACCOMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO
PERFORM THE ESSENTIAL FUNCTIONS. MANAGEMENT RETAINS THE DISCRETION TO ADD OR CHANGE THE DUTIES OF THE POSITION AT
ANY TIME. INDIVIDUALS WHO WORK AT REALTY RESOURCES MANAGEMENT ARE “AT WILL” EMPLOYEES. A MORE COMPLETE
EXPLANATION OF REALTY RESOURCES MAMAGEMENT PERSONNEL PROCEDURES IS DESCRIBED IN THE PERSONNEL MANUAL.

Realty Resources Management. is an Equal Opportunity Employer

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18