What are the responsibilities and job description for the Administrative Assistant position at Red Tail Residential?
Job Title: Administrative Assistant
Job Type: Full-Time
Location: Renew Chesterfield
Reports to: Property Manager
Job Summary:
We are seeking a highly organized, proactive, and professional Administrative Assistant to provide support to our team and ensure the smooth operation of daily administrative tasks. The ideal candidate will be skilled in managing office functions, handling scheduling, maintaining records, and assisting with various administrative duties to enhance efficiency.
Key Responsibilities:
Office Management: Ensure the office runs efficiently by managing office supplies, equipment, and facilities. Order supplies as needed and coordinate office maintenance.
Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for team members or executives.
Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as required. Maintain accurate filing and document management systems.
Communication: Handle incoming calls, emails, and other forms of communication, ensuring timely responses and forwarding inquiries to the appropriate personnel.
Data Entry & Record Keeping: Maintain and update databases, spreadsheets, and filing systems. Ensure all records are accurate and up-to-date.
Meeting & Event Coordination: Assist in organizing internal and external meetings, events, and conferences, including logistics and catering arrangements.
Customer Service: Greet visitors and manage the office's front desk area, providing excellent customer service and assistance to clients or visitors as needed.
General Administrative Support: Provide assistance with other administrative duties such as handling mail, preparing expense reports, and assisting with projects or special tasks.
Qualifications:
Education: High school diploma or equivalent required; Associate's degree or higher in Business Administration or a related field is a plus.
Experience: 1-3 years of administrative or office experience preferred.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software or tools is a plus.
Communication Skills: Excellent verbal and written communication skills. Ability to professionally interact with team members, clients, and visitors.
Organizational Skills: Strong ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
Attention to Detail: High level of accuracy and attention to detail in all aspects of the work.
Problem-Solving: Ability to troubleshoot basic office issues and resolve problems promptly.
Discretion: Ability to handle confidential information with integrity and professionalism.
Preferred Skills:
Knowledge of basic office accounting and invoicing.
Ability to adapt to new technologies and systems.
Strong time management and prioritization skills.
Physical Requirements:
Ability to sit, stand, or walk for extended periods as needed.
Occasional lifting of office supplies or equipment (up to 15-20 lbs).
Red Tail Residential is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
