What are the responsibilities and job description for the Assistant Office Manager position at Refresh Dental?
Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, exceptional organizational abilities, and a knack for multitasking. This role is crucial in supporting our team and enhancing overall productivity through effective management of resources and processes.
Responsibilities
- Manage and maintain office calendars, scheduling meetings, appointments, and events efficiently.
- Oversee organizational tasks to ensure a well-structured office environment.
- Develop and implement training programs for new employees to enhance their skills and integration into the team.
- Plan and coordinate company events, ensuring all logistics are handled seamlessly.
- Handle vendor management, including negotiating contracts and maintaining relationships with suppliers.
- Lead team management efforts to foster a collaborative work culture and improve team performance.
- Assist in budgeting processes by tracking expenses and ensuring adherence to financial guidelines.
- Perform clerical duties such as filing, data entry, and maintaining office supplies inventory.
- Exhibit excellent phone etiquette while managing incoming calls and inquiries professionally.
- Ensure schedule management aligns with company priorities and deadlines.
Experience
The ideal candidate should have:
- Proven experience in an office management role or similar position.
- Strong calendar management skills with the ability to prioritize tasks effectively.
- Exceptional organizational skills with attention to detail.
- Experience in training development or employee onboarding processes is preferred.
- Background in event planning or coordination is advantageous.
- Familiarity with vendor management practices is a plus.
- Demonstrated ability in team management and fostering a positive work environment.
- Proficiency in budgeting principles and expense tracking is beneficial.
- Excellent phone etiquette and communication skills are essential for this role.
If you are passionate about creating an efficient office environment while supporting your team’s success, we encourage you to apply for this exciting opportunity as an Office Manager!
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Dental Assistant Manager: 3 years (Required)
Work Location: In person