Manage Certified Payroll Review Process (Renu and Milburn)

1. Acquire and code Certified Payroll Reports to Timberline AIM – still doing for old jobs
2. Monitor invoices mailbox for any certified payroll submitted
3. Review Certified Payroll Reports for correct:
   • Project name and number
   • Worker Classifications and SS #’s
   • Wage and Bene Rates – Annual and bi-annual increases
   • Week Ending Dates/ Payroll #’s
   • Second page certification
4. Communicate required revisions to subs – via AIM email
5. Communicate with any subs on how to invoice in Procore or resubmit invoice if asked.
6. Push through work flow for final review and approval
7. Review certified payroll and invoices in Procore
8. Save approved reports to job folder once approved in Procore

Subcontractor Paperwork Workflow

1. Issue Subcontractor PO’s and Placeholders in Procore as assigned
   1. Send placeholders through DocuSign
2. Prep sub agreements if needed
3. To ensure tracking, receipt, collection and management of all executed PO’s / Subcontracts
   1. Save unsigned PO’s and Sub Agreement docs to pending folder
   2. Bi-weekly review of outstanding items and send reminder e-mails
   3. Save executed DocuSign envelopes into job folders
   4. Assist with trafficking of Master Service Agreements and documents

Subcontractor Insurance Tracking:

1. Add subcontractors to My COI Divisions – trigger is Subcontractor Email (with PO or Sub Agreement). Including PO or Sub Agreement #.
2. Communicate with subs to upload items or register depending on status
3. 24-hour turnaround for subs to submit insurance docs. Daily check progress.
4. Certificate Renewals (WC and GL for both Renu and Milburn)
   1. Export docs from renewal file provided by broker
   2. Rename and save with appropriate file naming convention
   3. Send to cert holders via email
5. Assuring all indemnifications for Park East jobs are received

Miscellaneous:

• Issue all placeholder PO’s for Sapphire, Maggio and other PO’s as needed
• Going on trips to pick up / drop off time-sensitive documents
• Participate in review of Subcontractor paychex to ensure compliance
• Particiapte in subcontractor prequalification process

Preferred Skill Set:

Technology adept. Experience with Procore, My COI and Timberline a plus. Must know way around MS Office & Explorer

Detail oriented. Ability to remain focused on and accurate with processes and procedures.