Secretary/Receptionist

Job Overview
We are seeking a highly organized and professional Receptionist/Secretary to join our team. Previous car dealer experience preferred. Frazer DMS knowledge prefered. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced office environment.

Responsibilities

• Greet and assist clients and visitors in a friendly and professional manner.
• Answer phone calls with excellent phone etiquette, directing inquiries to the appropriate personnel.
• Manage scheduling and appointments, ensuring efficient time management for the office.
• Perform clerical duties including filing, data entry, and maintaining office records.
• Provide administrative support to staff as needed, acting as a personal assistant when required.
• Maintain office supplies inventory and place orders as necessary.
• Handle correspondence, including emails and mail distribution.
• Assist in office management tasks to ensure smooth operations within the workplace.
• Support customer service efforts by addressing client questions and concerns promptly.
• Utilize computerized systems for record keeping and communication.

Requirements

BILINGUAL A MUST

• Proven experience as a receptionist or in a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills; bilingual candidates are encouraged to apply.
• Proficiency in office software (e.g., Microsoft Office Suite) and basic computer skills.
• Familiarity with clerical procedures and office management practices.
• Strong customer service orientation with a positive attitude towards assisting others.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Time management skills to ensure timely completion of tasks in a dynamic environment.

Join our team as a Receptionist/Secretary where you will play a crucial role in maintaining our office's professionalism while providing outstanding support to both clients and staff!

Job Type: Full-time

Pay: $9.50 - $13.00 per hour

Expected hours: No less than 45 per week

Schedule:

• 8 hour shift
• Day shift
• No nights

Work Location: In person

Salary : $10 - $13