What are the responsibilities and job description for the Personnel Aide position at Rhode Island College?
Position Status & Special Application Instructions
Posting Number CS00540 RIC Position Number 5550-10000-1985 Benefits Eligible? Yes Section Number of Positions Available 1 Anticipated Start Date or Semester Posting Date 12/28/2024 Position Status Restricted - C End of Restricted or Limited Position 05/31/2025 Civil Service List No Closing Date 01/06/2025 Open Until Filled No Special Instructions/Information for Applicants
Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool which is typically used to access computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
General Information to Applicants
Posting Details
Classification Information
Salary Grade 319CA Min Salary 49834 Max Salary 55353 Added Salary For this Position FLSA Non-Exempt Branch of Service classified Labor Code Council 94 Local 2879 AA/EEO/ADA Statement
As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.
Position Information
Position Title Personnel Aide Department Name Career Development Center Full Time / Part Time full-time General Statement of Duties
To perform a variety of subprofessional duties in the state's central personnel and employee relations program or in a large state department's or agency's personnel and employee relations program; and to do related work as required.
Supervision Received
Works under the general supervision of a superior in accordance with established policies, procedures and methods; work is reviewed usually upon completion for conformance with such policies, procedures and methods.
Supervision Exercised
May supervise the work of a small group of clerical employees engaged in the preparation and processing of a variety of personnel actions.
Scheduled Work Week / Hours / Area
35 hours/week
Monday through Friday
8:30AM - 4:30PM
Career Development Center
Position Overview
The Career Development Center is a fast -paced student-facing environment committed to
delivering high quality career services in support of the mission and strategic priorities of the
college. The Center is responsive to student career development needs and evolving market
trends; optimizing technology for effective delivery of services; and collaborating with internal and
external partners to bring services, programming and resources to students.
The Personnel Aide is responsible for facilitating the full Student Employment process,
answering questions, explaining procedures, and training students and managers in these
processes. This individual will verify student eligibility for employment and coordinate processing
of paperwork and student employee onboarding with payroll. In addition to working with on-campus managers and supervisors to obtain and post student employment opportunities and
coordinate processing of paperwork and student employee onboarding with payroll, the
Personnel Aide will collaborate with Financial Aid (Federal Work-study program) and Payroll to
ensure requisite employment forms are submitted completely and correctly, as this represents
about 75% of the role. We are looking for an individual who thrives on being part of a team, our
team.
Reports To Director, Career and Life Design Illustrative Examples of Work Performed
Duties
To perform a variety of sub-professional duties in the state's central personnel and employee relations program or in a state department's or agency's personnel and employee relations program such as:
To interview applicants for employment in the state service; to provide information of a nontechnical nature to them and to counsel and advise them of current employment opportunities and of other types of employment described in the state position classification plan for which they may be potential candidates; to assist applicants for employment in the preparation of application and related required forms; to be responsible for reviewing the preparation and processing of a variety of personnel action forms such as those for: appointment, promotion, reemployment, transfers, demotions, termination, leaves of absence, allocations, reallocations of positions, and others requested by departments and agencies; to be responsible for the review of such forms to assure their completeness, accuracy and propriety, and conformance to pertinent law, rules, regulations and policy.
To assist in assembling and preparing nontechnical data and information for use of technical personnel in their development and maintenance of central office of departmental activities and programs.
To perform routine typing duties in the preparation and processing of personnel forms; to maintain files relating to personnel actions.
To do related work as required.
Education
Such as may have been gained through: graduation from a senior high school; and
Experience
Such as may have been gained through: employment in a responsible position in a personnel and employee relations program involving the preparation and processing of personnel action forms and involving frequent contact with employees and officials relative to such personnel actions.
Or Combination of Education and Experience
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Or Combination of Education and Experience Additional Required Qualifications Knowledges Skills and Capacities
A working knowledge of those provisions of the State Merit System Act and Personnel Rules which relate to employment, promotion, working conditions, termination, reemployment, leaves of absence and to the classified pay plan; a familiarity with the basic principles of interviewing persons and of employment counseling; the ability to apply such principles; the ability to interpret and apply such provisions; the ability to provide non technical information to employees and the public relative to the types of employment described in the state's position Classification Plan; the ability to review the preparation and processing of a variety of personnel action forms to assure their completeness, accuracy, propriety and conformance to the above referred to Act and Rules; the ability to establish and maintain effective working relations with employees, state officials and the public; the ability to perform routine typing duties characteristics of those required to type personnel action forms; and related capacities and abilities.
Preferred Qualifications
NA
Number of Employees Supervised 0
Posting Number CS00540 RIC Position Number 5550-10000-1985 Benefits Eligible? Yes Section Number of Positions Available 1 Anticipated Start Date or Semester Posting Date 12/28/2024 Position Status Restricted - C End of Restricted or Limited Position 05/31/2025 Civil Service List No Closing Date 01/06/2025 Open Until Filled No Special Instructions/Information for Applicants
Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool which is typically used to access computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
General Information to Applicants
Posting Details
Classification Information
Salary Grade 319CA Min Salary 49834 Max Salary 55353 Added Salary For this Position FLSA Non-Exempt Branch of Service classified Labor Code Council 94 Local 2879 AA/EEO/ADA Statement
As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.
Position Information
Position Title Personnel Aide Department Name Career Development Center Full Time / Part Time full-time General Statement of Duties
To perform a variety of subprofessional duties in the state's central personnel and employee relations program or in a large state department's or agency's personnel and employee relations program; and to do related work as required.
Supervision Received
Works under the general supervision of a superior in accordance with established policies, procedures and methods; work is reviewed usually upon completion for conformance with such policies, procedures and methods.
Supervision Exercised
May supervise the work of a small group of clerical employees engaged in the preparation and processing of a variety of personnel actions.
Scheduled Work Week / Hours / Area
35 hours/week
Monday through Friday
8:30AM - 4:30PM
Career Development Center
Position Overview
The Career Development Center is a fast -paced student-facing environment committed to
delivering high quality career services in support of the mission and strategic priorities of the
college. The Center is responsive to student career development needs and evolving market
trends; optimizing technology for effective delivery of services; and collaborating with internal and
external partners to bring services, programming and resources to students.
The Personnel Aide is responsible for facilitating the full Student Employment process,
answering questions, explaining procedures, and training students and managers in these
processes. This individual will verify student eligibility for employment and coordinate processing
of paperwork and student employee onboarding with payroll. In addition to working with on-campus managers and supervisors to obtain and post student employment opportunities and
coordinate processing of paperwork and student employee onboarding with payroll, the
Personnel Aide will collaborate with Financial Aid (Federal Work-study program) and Payroll to
ensure requisite employment forms are submitted completely and correctly, as this represents
about 75% of the role. We are looking for an individual who thrives on being part of a team, our
team.
Reports To Director, Career and Life Design Illustrative Examples of Work Performed
Duties
To perform a variety of sub-professional duties in the state's central personnel and employee relations program or in a state department's or agency's personnel and employee relations program such as:
To interview applicants for employment in the state service; to provide information of a nontechnical nature to them and to counsel and advise them of current employment opportunities and of other types of employment described in the state position classification plan for which they may be potential candidates; to assist applicants for employment in the preparation of application and related required forms; to be responsible for reviewing the preparation and processing of a variety of personnel action forms such as those for: appointment, promotion, reemployment, transfers, demotions, termination, leaves of absence, allocations, reallocations of positions, and others requested by departments and agencies; to be responsible for the review of such forms to assure their completeness, accuracy and propriety, and conformance to pertinent law, rules, regulations and policy.
To assist in assembling and preparing nontechnical data and information for use of technical personnel in their development and maintenance of central office of departmental activities and programs.
To perform routine typing duties in the preparation and processing of personnel forms; to maintain files relating to personnel actions.
To do related work as required.
Education
Such as may have been gained through: graduation from a senior high school; and
Experience
Such as may have been gained through: employment in a responsible position in a personnel and employee relations program involving the preparation and processing of personnel action forms and involving frequent contact with employees and officials relative to such personnel actions.
Or Combination of Education and Experience
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Or Combination of Education and Experience Additional Required Qualifications Knowledges Skills and Capacities
A working knowledge of those provisions of the State Merit System Act and Personnel Rules which relate to employment, promotion, working conditions, termination, reemployment, leaves of absence and to the classified pay plan; a familiarity with the basic principles of interviewing persons and of employment counseling; the ability to apply such principles; the ability to interpret and apply such provisions; the ability to provide non technical information to employees and the public relative to the types of employment described in the state's position Classification Plan; the ability to review the preparation and processing of a variety of personnel action forms to assure their completeness, accuracy, propriety and conformance to the above referred to Act and Rules; the ability to establish and maintain effective working relations with employees, state officials and the public; the ability to perform routine typing duties characteristics of those required to type personnel action forms; and related capacities and abilities.
Preferred Qualifications
NA
Number of Employees Supervised 0
Salary : $49,834 - $55,353
Unarmed Security Personnel
Americas Staffing Partner -
Newport, RI
Final Mile Delivery Personnel
Werner - Final Mile -
East Providence, RI
Unarmed Security Personnel
Green Leaf Productions Inc -
Newport, RI
