Provides highly skilled secretarial support to the Fire Chief and/or other executive personnel; performs a variety of clerical functions in support of departmental operations for area of assignment including processing of the payroll for fire shift employees; prepares correspondence and reports; maintains the Department's records and documentation; conducts general bookkeeping functions; and performs other related duties as assigned. Only candidates with experience working with fire shift payrolls will be considered.
Examples of Duties:

• Prepares departmental fire payroll including calculation of FLSA pay and periods; maintains payroll records and tracks employee accruals; may serve as he Department's personnel liaison as assigned.
• Answers and screens incoming calls; responds to public inquiries and provides information regarding departmental operations, programs, policies, and procedures.
• Plans, schedules, and coordinates meetings for designated management personnel; maintains and updates appointment calendars; organizes and books travel arrangements.
• Prepares correspondence, memorandum, meeting minutes, schedules, rosters, forms, fliers, press releases, newsletter articles, and/or other types of departmental documentation.
• Updates and maintains assigned departmental records, filing systems, and/or databases.
• Conducts a variety of general bookkeeping and accounting functions; processes purchase orders and tracks purchasing card activity; maintains the Department's petty cash fund.
• Provides assistance in preparing and/or administering assigned budgets; prepares budget transfer requests; tracks and monitors departmental expenditure.
• Compiles and analyzes data; prepares, generates, and maintains a variety of administrative, operational, financial, and/or statistical reports.
• Receives and processes various types of City permit applications; reviews applications and supporting documentation for accuracy and completeness; collects related fees.
• Plans, coordinates, and executes special events and/or functions for area of assignment.
• May serve as Secretary to assigned boards as commissions; prepares meeting agendas, packets, and legal notices; attends meetings and records meeting minutes.
• Coordinates the ordering and distribution of office supplies; monitors supply inventories.
• Receives and processes building maintenance requests; coordinates with building maintenance personnel and/or outside service providers regarding repair work required.
• Provides backup coverage to other departmental staff as required or assigned.
• Performs other duties as assigned or required.

Typical Qualifications:
High School Diploma or equivalent, and three years administrative assistant experience; OR an equivalent combination of education and experience. Must posses a valid Texas Driver's License. A Notary Public License may be required.