What are the responsibilities and job description for the AR Coordinator position at RN Industries Trucking?
Accounts Receivable Coordinator
Full Time / Part Time: Full Time
Service Line: Administration
Reports to: AR Supervisor
SUMMARY: The Accounts Receivable Coordinator is responsible for managing jobs within our operations system. Their primary duties include updating job information, moving assets on and off rent, updating asset locations for tracking of billable inventory, creating rental field tickets, entering transport and service ticket for jobs, creating field ticket from all transport and other services rendered, working with DHI operations team to assure accuracy of field tickets, and to get required customer approval for field tickets to be invoiced and processed for payment.
DUTIES AND RESPONSIBILITIES:
- Coordinate and process AR ticketing for assigned business districts. Includes tracking rental asset locations and statuses and reviewing and processing service and rental tickets.
- Process, batch, and monitor AR ticketing to ensure timely and accurate AR invoicing.
- Monitor stale unbilled AR tickets and past due AR balances to ensure company’s DSO targets are met. Includes following up with sales representatives and customers as needed.
- Maintain complex spreadsheets for the tracking of water management and treatment divisions, assuring all equipment and labor is being billed for.
- Assist with the coding of third-party service providers’ AP invoices, Assuring revenues have been charged.
- Ensure customers are billed correctly for services offered.
- Communicate with customers to answer questions.
- Assist operation team with resolving disagreements with customers on field tickets
- Utilize computerized software programs (CMS, Excel, Word) to perform duties and responsibilities.
- Develop automated spreadsheets.
- Maintain telephone and personal contact with staff and customers on receivable matters as directed by manager.
EDUCATION:
- High School Diploma or GED equivalent
- Accounting degree (preferred but not required)
EXPERIENCE:
- 2-year experience in accounting and accounts receivable
SKILL REQUIREMENTS:
- Proficient in MS office and data entry and working knowledge of ERP/accounting software
- Ability to process large amounts of data entry in timely and organized manner
- Great attention to detail
- Excellent ability to organize and coordinate tasks
- Comfortable with mathematics and financial data
- Excellent communication and interpersonal skills
- Confidentiality and trustworthiness
- Self-starter
- Able to work alone and as part of a team.
WORK SCHEDULE:
- Typical M-F Office hours.
DISCLAIMER PROVISION:
This position description should not be construed to imply that these job duties are the exclusive standards of the position. Employees will follow any other instructions and perform any other related duties, as may be required by their supervisor.
By signing below, I understand and accept the duties and responsibilities of the position I have been offered.
Name: _______________________________
Signature: ____________________________
Date: ________________________________
