Executive Assistant

Job Description

Description:

Roberts Markel Weinberg Butler Hailey PC (RMWBH Law) is seeking a dynamic and adaptable Executive Assistant to provide comprehensive support to our Management Team and Senior Shareholders at our Galleria office. This full-time position operates Monday through Friday, 8:30 AM – 5:30 PM.

Responsibilities:

• Manage an active calendar of appointments, coordinating schedules for the Management Team and Senior Shareholders.
• Arrange travel plans, itineraries, and agendas; compile necessary documents for meetings and travel.
• Oversee all executive communications, including emails, phone calls, and mail.
• Facilitate the client engagement process for Senior Shareholders, ensuring the procurement of required documentation.
• Support the Human Resources Department with candidate screening, onboarding, new hire orientation, and I-9 verification.
• Process monthly expenses and reimbursements in accordance with firm policies.
• Keep executives informed of upcoming commitments and priorities, providing timely follow-ups.
• Manage conflicting priorities with efficiency, ensuring tasks are handled promptly and proactively.
• Assist with additional tasks as assigned.
  
  

Requirements:

Qualifications:

• Bachelor’s degree preferred.
• Prior experience as an Executive Assistant required; legal assistant or paralegal experience is a plus.
• Self-starter with strong time management, organizational, and problem-solving skills.
• Proven ability to anticipate the needs of executives and handle confidential information with discretion.
• Expertise in booking and coordinating domestic and international travel.
• Exceptional written and verbal communication skills.
• Strong decision-making abilities and proactive problem-solving approach.
• Highly resourceful team player capable of independent performance.
• Proven ability to meet deadlines and achieve goals in a fast-paced environment.
• Proficient in Microsoft Office Suite and technically savvy.
  
  

Benefits: RMWBH Law offers a range of benefits and perks, including:

• Flexible working environment.
• Paid lunches and parking.
• Wellness program, including corporate-sponsored Lifetime Fitness memberships or gym reimbursements.
  
  

Equal Opportunity Employer: Roberts Markel Weinberg Butler Hailey PC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Description

Roberts Markel Weinberg Butler Hailey PC has provided the experience and service our clients require for their transactional and litigation needs for more than 40 plus years. Our practice areas include community associations, labor and employment for business owners and employers, professional liability, directors and officers litigation, fiduciary litigation, commercial litigation, elder law, appeals, construction law, corporate matters and real estate transactions.

Roberts Markel Weinberg Butler Hailey PC has provided the experience and service our clients require for their transactional and litigation needs for more than 40 plus years. Our practice areas include community associations, labor and employment for business owners and employers, professional liability, directors and officers litigation, fiduciary litigation, commercial litigation, elder law, appeals, construction law, corporate matters and real estate transactions.