Office Administrator — Diocesan Guilds Office

OVERALL RESPONSIBILITY

The Office Administrator assists the Director of the Guilds in the day-to-day functions of the office including its organizational needs and associated support, coordinating events, and developing and managing communications. Guilds are associations of believers who share a common profession or interest and seek to support each other in deepening their faith lived in the world. Within the Diocese of Bridgeport, over a dozen guilds will be created to serve various occupations, such as healthcare professionals, teachers and catechists, artists, and lawyers.

Essential Duties And Responsibilities

• Serving as a liaison between other diocesan offices and fostering a good working relationship with colleagues in ministry
• Coordinating all events held by the Diocesan Guilds Office, including but not limited to event registration, logistics, food and beverage, and materials
• Providing administrative assistance, such as writing and editing communications
• Maintaining comprehensive and accurate records of attendance at Diocesan Guilds Office events
• Performing minor bookkeeping duties such as tracking expenses, communicating with the finance office, etc.
• Organizing meetings, including scheduling with Guild members and prospective members as well as other individuals, organizing conference rooms, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner and responding to questions
• Managing the director’s calendar, including making appointments and setting Zoom calls
• Prioritizing the most sensitive matters
• Providing timely updates to website administrator for the Diocesan Guilds Office’s calendar of events and new initiatives
• General office duties, including ordering supplies, opening mail, and managing reimbursements
• Providing support to boards and teams (communication, minutes, etc.)
• Assists with annual calendar planning for the Diocesan Guilds Office
• Able to attend requirements on evenings and weekends
• Additional duties as assigned
  
  

Education And Qualifications

• High School Diploma or GED; Associate degree preferred
• One to three years of related administrative experience
• Practicing Catholic in good standing with the Church with deep knowledge and reverence of the faith
• Excellent communication skills (written and verbal) with superiors, colleagues and individuals inside and outside the Catholic Church
• Creative, goal and team-oriented
• Demonstrated ability to take direction and work independently
• Microsoft Office/Suite proficient (Excel, PowerPoint, Word)
• Solid problem solving and time management skills
• Able to work independently with little supervision and multitask efficiently and effectively, completing work in a timely, accurate and thorough manner
• Great interpersonal skills, with solid decision-making and leadership capabilities and ability to work with the Director as a team, keeping him/her up to date at all times
• Conscientious and highly organized with sharp attention to detail
• A strong work ethic and desire to exceed client expectations
• Some evening and weekend work required
• Reliable transportation