Accounting Specialist 2

Position summary:

The AP/AR Specialist’s primary responsibilities include accounts payable, accounts receivable, some general ledger work, and various front and back-office tasks, including financial, administrative, and clerical services. SAFE Boats’ Finance Department prides itself on accurate, timely financial reporting and has a close-knit, teamwork-oriented culture. The ideal candidate will be self-motivated, trustworthy, deadline-conscious, a strong communicator and should enjoy working in a teamwork environment.

Responsibilities:

• Receive and process vendor invoices (matching packing slips to invoices) and review requisitions for goods and services in a timely manner
• Work with purchasing/warehouse to resolve internal discrepancies
• Verify that transactions comply with financial policies and procedures (correct coding and approval)
• Enter invoices for payment, and process weekly check runs
• Prepare vendor checks for mailing and file paid invoices as needed
• Identify and document invoices subject to use tax for reporting purposes
• Manage vendor files including 1099s and W-9s
• Setup new vendors and ensure all necessary vendor documentation is received and current
• Communicate with vendors as needed, and work with vendors to resolve discrepancies in a timely manner
• Process company provided employee Visa and AMEX statements
• Manage the AMEX P-card program in collaboration with Operations

• Manage licensing of company vehicle and vessels
• Perform monthly reconciliations of vendor accounts to the statements

• Setup new customers and ensure all necessary customer information is received and current
• Obtain and manage customer resale certificates
• Process project related accounts receivable invoices
• Track and manage progress payment invoices related to project accounts receivable
• Submit and track invoices from the various government invoicing websites
• Provide backup for processing daily part sales invoices related to sales of inventory
• Manage customer invoice collections
• Update cash flow spreadsheet with new AR invoices as necessary

• Operate computers programmed with accounting software to record, store, and analyze information
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Comply with federal, state, and company policies, procedures, and regulations
• Participate in project accounting functions and special projects as assigned
• Assist with year-end audit requests
• Assist the accounting team with the month-end closing process
• Answers the primary incoming phone line, screens and routes calls as appropriate professionally and efficiently
• Greets visitors and applicants at front window (as needed)
• Provides general office support mailing documents, managing postage machine, answering phones, routing calls, and taking messages and (as needed) ordering supplies

Skills & Attributes:

• Strong time management
• Deadline oriented
• Exceptional interpersonal/communication skills
• Organized
• Analytical and problem-solving skills
• Proficient using a 10 Key
• Ability to work overtime as needed is a plus

Experience and Education:

• Associates or bachelor’s degree in accounting or 5 years performing accounts payable and/or accounts receivable is required (manufacturing experience desirable)
• Ability to self-manage and self-motivate
• Experience working in a fast-paced environment
• Proven ability to be both fast and accurate
• Experience using ERP accounting software
• Experience using Microsoft Word, Adobe, email, and the internet
High-level of proficiency using Excel is required

Physical Requirements:

• Position requires use of computer, telephones, and other office equipment, reading, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity. Position also requires ability to work in and around boats from the beginning of production through on the sea trails. This includes mobility to work in and around incomplete aluminum hull structures.
• Ability to sit and/or stand for long periods of time (up to 10 hours)

SAFE Boats International, LLC is and Equal Opportunity and Affirmative Action Employer, a Member of Drug Free Business, and an E-Verify participant.

All new hires are subject to pre-employment drug screenings, background checks, and E-Verify,

according to federal law. Applicants must be eligible to work in the United States and be ITAR compliant. Applicants must be 18 years of age or over.

SAFE Boats International, LLC is and Equal Opportunity and Affirmative Action Employer, a Member of Drug Free Business and an E-Verify participant. SAFE Boats International, LLC abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. SAFE Boats takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.