Event Lead

Position Description : ABOUT THE SAN ANTONIO BOTANICAL GARDEN

For nearly 45 years, the San Antonio Botanical Garden (Garden)has inspired people to connect with the

plant world and understand the importance of plants in our lives. Recognized nationally for

commitment to outstanding displays, botanical diversity, education, environmental stewardship, and

experiences that connect people to the natural world, the Garden is a top San Antonio attraction that

serves as a museum of plants, a tranquil escape, a living classroom, a research and conservation facility,

and entertainment venue where art, architecture, music, and theater experiences come to life for more

than 400,000 annual visitors. The Garden features 39 acres of nature space located deep in the heart of

San Antonio. For more information, visit www.sabot.org.

SUMMARY OF RESPONSIBILITIES

The Event Lead provides operational functions before, during, and after events, assists with site set-up

and takedown of Garden inventory, and assist the Event Services Manager to complete operational

tasks such as scheduling event facilitators, participating in walkthroughs with clients, and train Event

Facilitators following their hire date.

COMPETENCIES / SKILLS

Leads Event Facilitator team while providing a signature guest experience through outstanding

customer service.

Provide day-to-day support for the Event Services Manager as it relates to task management,

communication, calendars, client interaction, and data gathering.

Assist with execution of internal events to include but not limited to Garden buyouts, concerts, and

large-scale events.

Assist the Event Services team with event related functions to include pre-event walkthroughs, client,

and vendor communication. Post-event reports, and maintain financial reports related to security

deposits, and catering commissions, etc.

Enforce standard venue procedures, rules, and guidelines; report any violations to Event Services

Manager.

Maintain knowledge of Garden programs, events, grounds, and buildings.

Develops, maintains, and promotes positive and professional relationships with internal staff, vendors,

members, contractors, media, and the public to achieve departmental and organizational goals.

Ability to execute early event load in on an occasional basis.

Assist with other duties as assigned.

QUALIFICATIONS

Requires two or more years related experience in events.

Previous experience leading, managing, and scheduling a team.

Working knowledge of Microsoft Office suite.

Excellent verbal and written communication skills

Strong aptitude for working in a fast-paced environment, to include the ability to multitask and

prioritize work.

Ability to work independently as well as in a team environment.

Ability to successfully pass a criminal background check.

Evenings, weekend, and / or holiday work may be required to deliver programs or to provide staff

support to events.

Occasional bending, stooping, reaching, crouching, or lifting.

Must be able to lift a minimum of 50lbs

Prolonged periods of standing, walking, or delivering programs in varying environmental

conditions.

Ability to prioritize tasks and communicate clearly amongst a variety of personalities.

Compensation : Compensation will be commensurate with the qualifications and experience of the

individual.

Job descriptions are guidelines that attempt to characterize major duties and responsibilities of

employees and are subject to change as needs and programs change. At the San Antonio Botanical

Garden, they are considered neither inclusive nor exclusive.

The San Antonio Botanical Garden is an Equal Opportunity Employee