Executive Assistant

BUMBLE BEE BOTANICALS

We are a chain of Retail stores.

Responsibilities and Functions:

• Act as the point of contact among executives & employees.
• Excellent communication skills with positive attitude toward clients, vendors, management and colleague
• Manage information flow in a timely and accurate manner.
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Manage executives calendars and set up meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming calls, mails, emails, and distribute correspondence.
• Oversee the performance of other staff.
• Provide general administrative support.

Qualifications:

• Three to five years’ work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge (WORD, EXCEL, & POWER POINT).
• Outstanding time management skills and ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Professional verbal and written communications skills in English and Spanish.
• Discretion and confidentiality on all company matters.

Education and Experience Requirements:

• Bachelors degree in Business Administration or similar field is preferred but not required.
• Three to five years of administrative experience
• Three to five years of executive assistant experience

Hourly/Salary:$15

Job Type: Full-time

Experience:

• Executive Assistant: 5 years (Preferred)
• Executive support: 3 years (Required)

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Work authorization:

• United States (Required)

Shifts:

• Morning & Evening (Required)
• Weekends (Required)

Working Days:

• Monday (Preferred)
• Tuesday (Preferred)
• Wednesday (Preferred)
• Thursday (Preferred)
• Friday (Preferred)
• Saturday (Preferred)
• Sunday (Preferred)

Additional Compensation:

• Bonuses

Work Location:

• Two location

Benefits:

• Paid time off
• Other

Schedule:

• Monday to Friday
• Overtime
• Traveling (Required)