About

Job Class: 1514 Confidential/Executive Secretary to the Superintendent

Salary Range: $101,376.08 - $123,840.70/annually

Appointment Type: Permanent Exempt (what does this mean?)

Hours: Full Time

Positions in this class are distinguished from classes in the executive secretary series by exercising the broadest level of independent judgment, decision-making, and action in providing sensitive, complex, and confidential administrative assistance to the superintendent of the school district, which maintains approximately 132 schools and numerous educational programs serving 52,000 students. Appointments to the positions are exempt from civil service pursuant to Charter Section 10.104, and incumbents serve at the pleasure of the Superintendent.

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 54,000 students who speak more than 44 documented languages across 136 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

• Student-centered: We put students’ needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each other’s strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision 2025, which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan, Transform Learning. Transform Lives.SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As aCORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and Vision 2025.

Who We Want

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, problem solvers and who are comfortable in a community of continuous learning.

As the Executive Assistant to the Superintendent, you will report to the Superintendent and be a part of the Superintendent’s Office. You will help to lead the Superintendent's Office transformational work to deliver on the promises outlined in both Transform Learning. Transform Lives. as well as our long-term, city-wide North Star, Vision 2025.

Under general direction, functions as a confidential secretary or executive assistant to the Superintendent of Schools, which is the highest level executive administrator in the San Francisco School District; performs a wide variety of complex, confidential, and sensitive administrative support work involving a high degree of responsibility for public contact with school officials, including the Board of Education, District managers and staff, the public, students and parents; and performs related duties as required. May assign, supervise, and review the work of clerical and/or secretarial personnel in the Superintendent's office.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

Examples of Essential Duties:

• Prioritize the superintendent's schedule: Work closely with the superintendent to understand their priorities and ensure their time is spent on the highest-priority tasks and activities. This may involve proactively identifying potential conflicts or scheduling issues and finding ways to manage them. Re-prioritize the superintendent's schedule as needed to accommodate changing needs or urgent requests
• Manage the superintendent's schedule: Manage the superintendent's calendar, schedule meetings, appointments, and travel arrangements. Ensure the superintendent knows their schedule and has all the necessary information for their appointments
• Prepare the superintendent: Ensure that the superintendent is prepared to be effective in each of their meetings by briefing them on the attendees, and organizational, political, and social dynamics
• Attend high-stakes meetings: Accompany the superintendent to high-stakes meetings, take notes, and follow up with attendees on the outcomes and tasks from the meeting
• Manage communications: Respond to emails, calls, and other forms of communication on behalf of the superintendent. Prepare and proofread correspondence and other documents
• Organize meetings and events: Coordinate and organize meetings, conferences, and events for the superintendent and other school district officials. This may involve booking meeting rooms, arranging catering, preparing materials, and ensuring high-quality implementation
• Manage projects: Manage special projects or initiatives for the superintendent or the school district, including coordinating with other departments, preparing reports, and ensuring on-time and within-budget completion
• Provide administrative support: You will be responsible for providing administrative support to the superintendent, including managing expenses, preparing reports, and handling other administrative tasks
• Manage clerical staff: May assign, supervise, and review the work of clerical personnel and student interns employed in the office of the Superintendent
• Additional duties as needed

Who We Want Continued

The strongest candidates will have:

• Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
• A strong record of managing organizational change and initiating key innovations
• Strong analytic and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
• Experience developing and implementing talent management systems or systemic educational reform initiatives
• Ability to work effectively across multiple functions and roles within a complex organization
• A proven record of effectively planning, organizing and using resources to take action and achieve goals
• Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
• Success leading effective teams and individuals
• Experience and success with effective written and verbal communication, facilitation and presentations to large groups and a variety of audiences (e.g., staff meetings, executive briefings, public board meetings, memos)
• Ability to define and implement effective HR business practices
• Ability to work effectively in difficult situations that involve confidential and sensitive matters
• Strong computer skills including Microsoft Office and Google Suites

Minimum Qualifications

Experience: Five years of responsible experience as an executive secretary or executive assistant in a large, dynamic organization, preferably in a large public sector environment.

Desired Qualifications

What We Offer

SFUSD offers a competitive salary of $101,376.08 - $123,840.70/annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• If you have previously applied to a job on JobAps, you will be prompted to “select an application to copy;” please select any previous application: you will have the opportunity to update the application and your resume; if you have not previously applied you will be prompted to create a new account
• You will be prompted to electronically attach a letter of interest, resume, list of professional references and any applicable credentials or licenses
• Our Human Resources team will then review your entire application to determine your eligibility status and contact you directly should you move forward in the process

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends to San Francisco County Office of Education, including community school programs and activities.