About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a prominent law firm in the Pacific Northwest known for its exceptional client experience rooted in a profound industry focus. With a team of over 170 attorneys and offices strategically located in Portland, Seattle, Vancouver, Bend, Mountain View, Eugene, and Salem, Schwabe stands as one of the largest regional law firms in the Pacific Northwest.

Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Legal Assistant/Receptionist in the Salem office. This individual will provide support to paralegals, and lawyers. This position will be in-office from 8:00 am – 5:00 pm, Monday through Friday.

The Legal Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.

This position requires 3 years of experience with business, corporate, and estate planning law, strong secretarial skills, strong computer skills, and a high level of organization and accuracy with attention to detail. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills and be a self-starter with a positive attitude who enjoys a fast paced, team environment.

Responsibilities
· Schedule appointments and keep calendar for attorney

· Responsible for opening and organizing files, creating indexes, closing files and working with the records department

· Reception duties, including greeting clients and guests, answering phone calls

· Work with team on case management

· Create estate planning portfolios and coordinate delivery to client

· Assist with meeting preparation

· Proofread, convert, format, and edit multiple documents such as trusts, wills, checklists, etc.

· Create shell documents, such as letters to clients

· Prepare documents for binders

· Knowledge of all aspects of estates, trusts, and probate

· Email transmittal of correspondence, and other documents

· Transmitting documents by Sharefile and DocuSign

· Assist with day to day operations of the office, which may include maintaining/ordering office supplies, as well as coordinating office repairs with facilities manager

· Errands such as delivery of documents to another office

· Electronic file management, including saving emails to iManage

· Assist with copy and scanning projects

· Assist with large mailings, prepare UPS slips for overnight delivery

· Handle and trouble-shoot audio/video conference systems

· Other duties as assigned

Competencies:
· Ability to manage multiple projects, activities and tasks simultaneously

· High level of organizational skills

· Highly developed verbal and written communications

· Excellent time management skills and can make decisions quickly

· High attention to detail

· Warm, friendly, professional demeanor

· Comfortable greeting new people daily

Preferred Computer Skills:

· Microsoft Office suite, including Word, Excel, Outlook and PowerPoint

· Interaction

· IManage

· Intapp

· EstateWorks

· Zoom

Interested candidates should submit their cover letter, resume, and salary requirements to Jody Waterman, Legal Support Services Manager at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.

Schwabe is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation or gender identity. Join us in our mission to deliver exceptional legal services while fostering a supportive work environment for all employees.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Estate Planning Law: 3 years (Preferred)

Ability to Commute:

• Salem, OR (Required)

Ability to Relocate:

• Salem, OR: Relocate before starting work (Required)

Work Location: In person