Maintenance Coordinator

Position – Maintenance Coordinator

Job Location – Saint Paul, MN

Employment Term – Temp to Hire

Employment Type – Full Time

Work Hours (Shift) –   1st Shift (8am to 4pm)

Starting Pay –  $23.00 to $24.00

Benefits – Medical, Vision, Dental, 401(K), Paid Vacation, Paid Holidays, Referral Bonus

Required Education – High School Diploma/GED

Required Experience – At least 2 years of experience

The Maintenance Coordinator plays a key role in supporting the maintenance team by managing invoices, vendors, spare parts, and supplies, as well as coordinating planned maintenance activities and repairs.

Duties and Responsibilities:

• Procurement & Inventory Management:
• Create and manage purchase orders for maintenance supplies and spare parts using the company’s CMMS (Computerized Maintenance Management System).
• Oversee inventory processes, including requesting, receiving, tracking, and controlling stock levels.
• Conduct cycle counts, verify physical inventory, and recommend adjustments to prevent stockouts.
• Forecast parts purchasing needs based on historical consumption data.
• Vendor Management:
• Manage vendor relationships, analyze pricing and lead times, and ensure compliance with quality standards and specifications.
• Maintenance Coordination:
• Plan and schedule third-party services, preventive maintenance, corrective repairs, and equipment rebuilds.
• Monitor and manage work order statuses to maintain clear priorities and ensure visibility.
• Receive, prioritize, and process incoming work requests. Conduct scope analysis and develop accurate work plans.
• Kitting & Staging:
• Arrange staging and kitting of parts and materials for maintenance tasks.
• Data & Reporting:
• Generate and distribute KPI reports on expenses, preventive maintenance compliance, downtime, work order backlog, inventory performance, and more.
• Housekeeping & Safety:
• Maintain organization and cleanliness of parts and materials storage areas. Ensure adherence to safe storage and material handling practices.

Education Required:

• High School Diploma or GED.

Experience Required:

• 1–3 months of relevant experience or training.

Experience Preferred:

• Data entry and inventory management.
• Experience in planning and scheduling.
• Familiarity with Lean Manufacturing principles.

Technical Skills and Abilities:

• Proficient in MS Outlook, Excel, and Word.
• Strong listening, communication, and organizational skills.
• Ability to read and follow instructions, both written and verbal.
• Aptitude for solving problems within standardized processes.
• Basic mechanical knowledge preferred.

Physical Demands:

• Ability to sit, stand, walk, bend, and use hands for tools and equipment.
• Capable of lifting, pushing, pulling, and carrying heavy items.
• Comfortable performing repetitive motions and working in physically demanding environments.

Work Environment:

• Exposure to varying weather conditions and mechanical equipment.
• May involve working in high or confined spaces.
• Non-traditional hours, including nights, weekends, and holidays, with occasional travel as needed.
• Moderate noise levels and potential exposure to fumes or airborne particles.

This position is ideal for candidates with a strong organizational mindset and technical aptitude, who enjoy managing processes that support efficient maintenance operations.

Salary : $23 - $24