What are the responsibilities and job description for the Administrative Assistant position at Shipt?
FULL JOB DESCRIPTION ::
We are seeking a highly organised and motivated Administrative Assistant to join our team. This role is essential in providing excellent customer service and ensuring smooth office operations. The ideal candidate will be the first point of contact for clients and visitors, demonstrating professionalism and a welcoming demeanour. This position requires strong administrative skills, attention to detail, and the ability to multitask effectively in a fast-paced environment..
POSITION SUMMARY ::
As an Administrative Assistant, you will play a crucial role in supporting daily operations and ensuring the office runs smoothly. Your organisational skills and attention to detail will be key in managing various tasks that contribute to the overall success of our team.
REQUIREMENTS::
-Strong organisational skills and attention to detail.
-Excellent verbal and written communication skills.
-Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
-Ability to manage multiple tasks and prioritise effectively.
-Previous administrative experience is a plus, but not required.
DUTIES/RESPONSIBILITIES::
-Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
-Provide administrative support, including drafting correspondence and contracts, directing incoming calls and emails, and managing mail distribution.
-Manage the electronic database system and customer database, ensuring documents are organised effectively.
-Assist in payroll preparation and processing.
-Prepare, process, and reconcile all purchase requisitions.
-Conduct accounts receivable collections as needed.
-Respond to vendor inquiries promptly and professionally.
-Collaborate with suppliers to establish pricing, payment terms, and other relevant details.
-Assist in the preparation of policies and procedures as required.
-Coordinate repairs to office equipment and run errands as needed.
-Maintain cleanliness and organization of common areas.
