Facilities Project Manager

Description

At Sibcy Cline, our Facilities Project Manager leads various office projects and supports components of the company's infrastructure and helps direct the upkeep and maintenance of our 20 office locations around the greater Cincinnati region. This role will lead and execute office changes including construction, moving and preparing space for disposition. This role maintains the department's workflow of building maintenance by initiating work order responses, processing billing, and assisting the Director of Facilities with the general upkeep of the property portfolio. This role requires being positive, proactive and solution-oriented with colleagues and customers, and requires excellent communication skills and some software/computer proficiency and experience.

• Primary point of contact for tenants and branch offices for maintenance and repair work orders and other issues.  Coordinates response by contacting appropriate parties and following up on resolutions.
• Primary back-up to Director for office and property emergencies during the business day.  Occasional back-up for evening/weekend issues/calls.  Inspects, documents and coordinates vendor response as necessary.
• Project Manager for major office changes including office renovations, moves, consolidations and dispositions. Coordinates all parties involved in the planning, design, and construction. Develops and maintains facility project budgets. Conducts pre-construction meetings, reviews bids, and recommends award of contract. Prepares construction contracts and monitors their execution and distribution. Prepares contract change orders and monitors their execution. Coordinates with facility occupants and assists the move-in to new facilities.
• Tracks, coordinates and monitors routine periodic preventative building maintenance such as fire alarm testing, sprinkler testing and elevator certification. Updates database and follows up on past due items to ensure compliance with local requirements.
• Manages contract cleaning at local branch offices. Coordinates contracts and service with periodic property inspections.
• Administers company’s electronic entry and key fob reader system including scheduling door lock times and holidays, creating access groups, creating and deleting fobs and running reports.
• Codes and verifies charges for department bills and send bills to proper channels for approval.
• Assists with the coordination, set up and tear down of special events at the corporate office, including the selection and coordination of vendors, and light furniture moving.
• Makes deliveries to and pick-ups from branch offices or vendors using company car.
• Hands on help in responding to urgent tenant situations or assisting the Building Services Coordinator with a small project.
• Stocks company supply room, work room and lunchroom to fulfill branch orders and meet general needs.

Qualifications

• Proven success in a supportive/administrative role.
• Experience with data entry for the purpose of managing budgets and expenses.
• Superb written and verbal communication skills.
• Experience fostering positive, solution-oriented customer relationships.
• High school diploma required.
• Valid driver’s license.
• Experience working in maintenance, facilities or construction highly preferred.