What are the responsibilities and job description for the Receptionist position at Sletten Companies?
Sletten Construction is looking for a receptionist to provide general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, requestion of supplies as well as additional clerical duties.
Duties & Responsibilities
- Answers telephones and directs the caller to the appropriate employee.
- Welcomes visitors to the company and assists them to the appropriate location.
- Provides callers with information such as company address, directions to the company locations, company fax numbers, company website, and other related information.
- Receive, sorts and forwards or scans incoming mail.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assists in the ordering, receiving, stocking and distribution of office supplies and complimentary beverages.
- Will assist with other related clerical duties such as photocopying, scanning, electronic and manual filing and collating.
- Position requires the ability to maintain confidentiality of work items at all times.
- Maintain conference rooms to ensure availability for use.
- Ensure conference rooms are tidy, stocked, and arranged correctly prior to usage.
- Perform additional duties as directed by supervisor.
- Possession of a high school diploma or equivalent (GED).
- 6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience.
- Possession of strong organizational skills.
- Excellent verbal and written communication skills.
- Experience with Microsoft Suite, multi-line phone system, Vista software is preferred
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Able to work collectively with the administrative support staff.
- Work location is in Great Falls, MT
- An energetic individual, willing to learn a variety of tasks is desirable.
- Reliability is a must. This is a full-time position that requires dependable attendance.
- Office environment requires sitting and standing
