What are the responsibilities and job description for the Administrative Assistant position at Socotec?
Company Description
SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects
SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.
SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.
Job Description
- Propose and implement systems for maintaining organization for the Principals
- Perform various administrative tasks, including typing, emailing, scanning, filing, copying, mailings, etc.
- Monitor incoming emails/ phone calls and respond/distribute/file
- Type meeting notes, field reports, memos, etc. and distribute
- Calendar and time sheet management and input
- Manage Continuing Education requirements to ensure maintenance of various licenses
- Arrange mandatory company meetings under direction of Principals
- Assist with scans of original blueprints and altered drawings
- Schedule and organize Lunch & Learn presentations in the office from outside companies/vendors
- Assist with maintaining all kitchen supplies inventory and keeping neat conference room and lobby appearances and manage catering orders for meetings
- Assist with PowerPoint presentations and set up all equipment for internal meetings/presentations
- Manage special projects as needed
- Perform all other duties as assigned by your supervisor or manager
Qualifications
- Exemplary communications skills, both written and verbal
- Exceptional organizational skills with the ability to manage, prioritize and complete multiple deadlines
- Ability to multi-task and maintain composure in a fast-paced environment
- Ability to handle sensitive and confidential correspondence
- Proficiency with Microsoft Office Suite (including, but not limited to Word, Excel, Outlook, PowerPoint, Access) and internet navigation
- Ability to transcribe from dictation, both recorded and live
- Advanced computer skills and proficient with MS office programs and MS Outlook
- Background and/or interest in either Construction, Architectural, or Structural Engineering preferred but not required
- Previous experience in an administrative assistant role
- Associates or Bachelor’s degree preferred
Additional Information
SOCOTEC offers generous compensation packages including salary, benefits & bonus based upon relevant experience.
All your information will be kept confidential according to EEO guidelines
SOCOTEC is an Equal Opportunity Employer.
