EBOO BUSINESS COMPLIANCE ANALYST

Position Summary

This is a responsible business compliance position performing administrative responsibilities, and data analysis and reporting duties related to the Solid Waste Authority's Equal Business Opportunity Office. Work involves the completion of diverse clerical, data analysis, and reporting duties for the Equal Business Opportunity Office and EBO Programs. Work is performed under the direction of the Director with latitude for the use of individual judgment tact and discretion necessary to handle confidential and sensitive information. This position reports to the Director of EBOO and requires reliability, dependability, and accountability in all aspects of the defined role.

Essential Functions & Knowledge, Skills and Abilities

• Serves as a central point within the EBO Office for information relating to clerical/administrative procedures, maintenance of files, ordering of supplies, and past practices pertaining to reports and other items of a recurring nature.
• Types letters, memoranda, reports, charts, forms, questionnaires, and other materials from author, clear copy, rough drafts, and/or email.
• Receives and responds to customer calls regarding EBO matters.
• Reviews, analyzes data, and verifies complex statistical and other reports for completeness and accuracy of computations; determines conformity to established requirements and follow-up on more complicated discrepancies.
• Compiles information and prepares a wide variety of reports, spreadsheets, charts, forms and questionnaires for the department and/or Authority Board, or other purposes.
• Assists with the producing Monthly and Quarterly Program Reports to the Executive Director, and Annual Reports to the Executive Director and the Authority Board.
• Coordinates and manages the Small Business Advisory Committee Meetings in accordance with the Sunshine Law; notices committee/staff; agenda, meeting material and minutes.
• Assists with logistical arrangements for participation at business outreach events and conferences.
• Coordinates tasks with internal and external stakeholders.
• Reviews and distributes incoming correspondence.
• Maintains a wide variety of complex subject matter files and department records inventory.
• Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness.
• Assists in the preparation of annual budget submissions and provides up-to-date status reports on budget and related issues.
• Assembles marketing materials for outreach events.
• Performs other related duties within Equal Business Opportunity Office as needed.

• Proficient in business English, spelling and arithmetic with the ability to compose emails, letters and prepare reports.
• Knowledge of the regulations, procedures, and services of the area to which assigned.
• Excellent Microsoft Office skills including Excel, Word, PowerPoint, and PowerB1 (Preferred).
• Excellent planning and organizational skills with the ability to maintain complex and confidential records, assemble and organize data and reports.
• Excellent time management skills with the ability to meet deadlines.
• Strong attention to detail and ability to proof documents and reports.
• Ability to make arithmetical computations and tabulations with accuracy.
• Excellent interpersonal skills with the ability to maintain effective working relationships with employees and the public.
• Ability to respond with tact, diplomacy and maintain confidentiality of sensitive information and situations.
• Excellent typing skills.
• Excel, Word, and PowerPoint Assessment.

Education, Experience, Certificates and Licenses

The ideal candidate possess the education and experience listed below.

• Minimum of four (4) years’ experience in administrative office management and data analysis or related field.
• Proficient in Microsoft Office Suite required, and PowerB1 (Preferred).
• Associate Degree or an equivalent recognized certification preferred.
• Any combination of experience, education and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Bilingual proficiency (English and Spanish) preferred.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that an employee will encounter and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is regularly performed in a typical office environment and is quiet and climate-controlled. While performing the duties of this job, the employee is routinely required to sit; talk; hear; stand; walk; use hands to touch, handle, and feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee may occasionally stoop, kneel and crouch or crawl. The employee must exert or lift to ten (10) pounds of force occasionally to move objects. Specific vision abilities required by this job include close vision, distance vision.