Grant Accountant

FLSA Classification

Exempt

Salary Range/Grade

Salary Range: $45,000 – $60,000

Reports to

Comptroller

Date

May 31, 2024

Job Description

Summary/objective

The grant accountant is responsible for overseeing federal, state and grant funds on sponsored projects. This position will ensure compliance with Uniform Guidance and will operate as a primary resource and problem solver for federal, state, and grant agreements. This position is responsible for performing accounting and administrative tasks such as gathering and analyzing data, preparing and processing invoices, conducting audits and assessments, preparing monthly reports, closing documents, identifying and resolving discrepancies for sponsored projects. They may also prepare forecasts and models and budgets. Moreover, a grant accountant must comply with the state, federal, and local financial laws and regulations, keeping abreast of the latest changes.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

1. Prepare and submit grant invoices, gathering, maintaining and documenting for each award expenses, receipts, and reports.

2. Provide basic oversight for funds related to grant projects to ensure compliance with budget and expenditures.

3. Monitor/track the status of each program through its program life cycle to include ensuring compliance, monitoring, preparation of invoices and desk audit documentation as needed.

4. Work with Budget Manager and advise management team on preparing grant budgets for proposals. Manage all post award activity such as tracking revenue and expenditures for allowable uses of grant funds.

5. Prepare budget-to-actual grant spending reports.

6. Manage financial accounting and reporting for institutional grants and awards from Federal, State, and local resources.

7. Prepare the Schedule of Financial Expenditures Report and assist in gathering documentation for auditors.

8. Account, analyze, and reconcile grants and other restricted programs funds accurately and timely and in compliance with governmental accounting requirements.

9. Coordinate with Finance/Accounting to verify grant monies received are deposited to proper account.

10. Prepare and publish accurate and timely monthly financial grant summary reports (Grant Status Reports).

11. Prepare workpapers, schedules, special financial analyses, reports and reconciliations on sponsored projects funding and expense, as requested by Principal Investigators and Vice Chancellor for Administration and Finance.

12. Perform other accounting related work and financial analysis, as assigned.

13. Gather audit reports from the Federal Clearing House.

14. Reviewing SAM.gov website for active registrations.

15. Submit grant reporting to federal and state entities and drawdown grant funds in a timely manner.

Competencies

• Highly organized: ability to multi-task and effectively prioritize work assignments.

• Great interpersonal skills: ability to interact professionally, courteously, and effectively with internal and external contracts.

• Excellent oral and written communication skills.

• Excellent problem-solving skills.

• High level of proficiency with database software, as well as, Microsoft Windows including Excel.

Required education and experience

• A Bachelor’s Degree in accounting, finance, business administration or any equivalent combination of training and experience.

• Three years of grant accounting experience with one year of general accounting experience.

• Experience or familiarity with various grant reporting.

• Excellent verbal, written, and social skills.

• Self-starter with efficient time management and organizational skills

Preferred education and experience

• Work experience in higher education or state institution in accounting, finance or related.

• Experience with Banner.

• Certified Public Accountant.

• Certified Research Administrator.

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Southern University of New Orleans (SUNO) is an Equal Opportunity Employer.

Non-Discrimination Statement

In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights

Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws,

Southern University at New Orleans (SUNO) forbids discriminating or harassing conduct that is based

on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or

mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or

military status, membership in Uniformed Services, and all other categories protected by applicable

state and federal laws.

This commitment applies but is not limited to decisions made with respect to hiring and promotion,

the administration of educational programs and policies, scholarship and loan programs, and athletic or

other College-administered programs. Discriminatory acts of any kind are strictly forbidden.

American with Disabilities Act (ADA) Statement

Southern University of New Orleans (SUNO) complies with federal and state disability laws and makes

reasonable accommodations for applicants and employees with disabilities. If reasonable

accommodation is needed to participate in the job application or interview process, to perform

essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.