Sales Team Admin

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Vision insurance
  
  
  

Spartan Invest is a full-service turn-key real estate investment firm specializing in property acquisition, renovation, and property management. We are seeking an enthusiastic and detail-oriented Sales Team Admin or Sales Coordinator to join our team. This role is ideal for someone eager to support sales operations, perform administrative tasks, and manage digital inventory listings. The position requires strong organizational skills, excellent professional communication and a proactive approach to handling day-to-day tasks. This salaried administrative role, complemented by quarterly bonuses, is perfect for someone seeking stability while dedicated to excelling and refining their skills in a non-sales-focused position.

PLEASE NOTE: Viable candidates will receive an email response with an invitation to take our assessment as the next step in the application process. Please be on the look out for this communication and be sure to check your SPAM folder.

Key Responsibilities

• Serve as the first point of contact for incoming leads- responding to inquiries, qualifying interest and setting appointments for sales reps
• Prepare Investment Property Descriptions (IPDs) for available properties, ensuring the accurate calculation of costs and anticipated returns
• Prepare and send sales contracts
• Create and maintain G-Drive folders for available properties, centralizing all pertinent documents and information for easy access
• Obtain property insurance quotes, comparing rates between vendors on behalf of investors
• Assist the DOS and sales team with data entry and recordkeeping (related to) inventory, client contact and sales transactions
• Research, compile, and secure data and resources for sales reports, presentations, and meetings as instructed by the Director of Sales
• Maintain (property) inventory on company website posting new listings weekly and accurately recording reservations and upcoming availability
• Maintain awareness of interest rates, sales promotions, applicable incentives and potential restrictions to current programs
• Coordinate investor visits, ensuring internal teams and partners are informed, while showcasing professionalism and expertise during in-person interactions
• Additional administrative tasks and duties assigned by the Director of Sales
  
  
  

Role Requirements

• High school diploma required, college or alternate accreditation/licensure preferred
• Minimum of 3 years experience in an administrative or Executive Assistant role
• Experience/education in real estate or finance
• Experience in a performance-based role with established KPIs or deadlines
• Proficient with computers and technology including Microsoft Office and Google Workspace, experience with Salesforce is a plus
• Even-tempered, professional demeanor and communication (written and oral)
• Open-minded and receptive to feedback with a focus on continued growth
• Self-motivated and comfortable in a collaborative, fast-paced environment
• Experience with international clients is a plus
  
  
  

Necessary Soft Skills:

• Tenacity
• Sense of urgency
• Team player
• Determination and follow through
• Inquisitive
• Calm demeanor, firm when necessary
• Excellent interpersonal skills
  
  
  

Total Compensation

The compensation package for this role includes a base annual salary of $50,000 as well as the potential for quarterly performance bonus after six months in role. We offer a comprehensive benefits package including PTO accrual that begins immediately and 401K with employer contribution after one year of service. We observe eight paid holidays (in addition to PTO) and offer paid parental leave after one year in role.