OVERVIEW

The Clinical Asset Specialist role is an internal resource for the facility and clinical services team to help drive, facilitate, and execute on capital planning and asset management services through building and maintaining a comprehensive multi-year outlook on capital planning decisions.

RESPONSIBILITIES

• Leads all clinical asset initiatives for designated facility
• Provides analytical support for decision-making & strategic growth initiatives
• Supports development of initiatives to reduce overall expenditures
• Streamlines the clinical asset management process
• Tracks trends, operational needs, benchmarking, and OEM data to build a long-term capital planning
• Provides reports and dashboards to stakeholders regarding clinical asset optimization, financial reductions
• Maintains data integrity and quality standards for effective benchmarking capabilities, purchasing decisions, asset lifecycle, and cost/benefit analysis
• Supports the facility and department’s budgeting process for asset purchasing and identifying opportunities for reducing hospital CAPEX
• Effectively anticipates clinical asset needs related to current and future purchasing decisions by evaluating current inventory and related data for optimal decision-making
• Uses data and analytics to help drive decision-making for long-term strategic growth opportunities to ensure a more streamlined and cost-effective approach to purchasing and managing clinical equipment
• Reviews purchase requisitions for proper information, authorization, and contract compliance
• Processes vendor returns and ensures proper credits received, applied, or refunded
• Monitors open purchase order to follow up on a scheduled basis
• Completes requisition with purchasing information and coordinates with vendor
• Maintains purchase order log
• Utilizes CMMS to create, manage, and close purchase orders
• Manages coordination between vendors and accounting for invoicing
• Manages vendor/supplier relationships, including new vendor creation and coordination
• Evaluates vendors in accordance with ISO: 9001 requirements and completes appropriate documentation
• Coordinates with Operations on inventory and asset management
• Other duties assigned

REQUIREMENTS

• Minimum 3 years’ experience in a similar role or setting
• Proficient in MS Office; Word, Excel, and PowerPoint
• Experience working in CMMS a plus
• Demonstrated understanding and broad knowledge of medical device terminology
• Strategic thinker with ability to make quick decisions