What are the responsibilities and job description for the Office Manager / Project Coordinator position at Spiniello?
Position Objectives and Responsibilities
- Maintains office efficiency by planning and implementing office systems, layout and procurement.
- Partners with hiring manager and HR to properly onboard and offboard employees
- Point person for all field employees’ new hire and benefit paperwork
- Track and process invoices for Subcontractors and material providers
- Review invoices and change order requests against contract documents
- Code invoices as requested by Project Manager
- Address customer issues/concerns as they arise
- Direct employees to HR for employee related questions and concerns
- Manage day to day office operations (i.e. phone, mail, assist field/yard)
- Ordering and maintaining inventory of office supplies
- Distribution of weekly paychecks
- Planning, organizing, and overseeing social events
- Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.
- Adding employees and forms to the HCSS system and managing work authorization
- Assist with shipping and receiving of packages and deliveries
- Other duties as necessary
Position Requirements and Qualifications
- 5-7 years of prior experience an Office Manager role or in similar role is required
- Experience in Heavy Civil construction a plus, but not required
- Able to successfully function as a leader and team player
- Detail oriented, self-motivated, and self-directed
- Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.
- Knowledge of Microsoft Office including Word, Excel, PowerPoint
- Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.
Salary : $55 - $75