Business Manager

Description

St. Helena Catholic Church

Job Type: Full Time

FLSA Status: Exempt/Salaried

Schedule: Monday – Friday (9 am – 6 pm) 40 hrs per week

Report to Pastor

SUMMARY:

JOB RESPONSIBILITIES:

PARISH ADMINISTRATION AND FINANCIAL RESOURCES

• Responsible for management of the parish’s financial resources

• Maintains accurate financial records and files

• Analyze business performance against budget and goals

• Maintains a responsible cash flow management system and maximizes cash

management resources

• Coordinates, monitors, and controls funds of all daily parish departments and

organizations

• Assists the Pastor as needed in the management of all parish programs

• Evaluate parish programs with the professional staff as directed by Pastor (Exempt

employees)

• Prepare, administer, and review the annual budget in collaboration with Pastor and

Finance Council

• Responsible for paying all parish bills and invoices timely and accurately

• Responsible for all parish taxes, fees and insurance and ensures all federal and state

regulations are followed

• Provides Human Resources support at the local level in conjunction with the

Archdiocese human resources office, manages payroll, benefits, and reporting

functions; ensures the parish is compliant with all payroll tax and insurance

responsibilities

• Process Parish payrolls biweekly, review timesheets, and track working hours are within

the budgeted parameters, and report to Pastor

• Ensure the correct Benefits are deducted from each employee and the amount owed to

Third Parties are withdrawn from Parish account.

• Works with the Communications Specialist, ensure effective communication of all parish

events and notices; coordinate a comprehensive, strategic, integrated communications

strategy to include the parish bulletin, announcements at Mass, signs and banners,

parish web pages and social media platforms

• Provides accurate and timely financial reports, consults with and advises the Pastor and

Finance Council and bring to their attention any financial concerns as soon as they

become apparent

• Provides Business strategies for Pastor and applicable committee usage

• Oversees counting and deposit of all parish funds; manages parish banking and

reconcile all funding sources and bank accounts

• Serves as liaison between the Parish and Diocese in financial and administrative matters

• Attends diocesan meetings as necessary, representing the Parish and the Pastor

• Assists Parish Finance Council and Pastoral Advisory Committees/Councils in promoting

financial stewardship in the Parish, including providing transparent reporting systems

that foster trust in the Parish community

• Coordinates fund-raising, stewardship, planned giving and endowment programs

• Represents the parish to financial institutions, vendors and governmental authorities

• Participates in all parish staff meetings and Finance Council meetings as required

• Maintains good working relationships and effective communications between the parish

and various outside groups

• Manage and monitors the donation platform and the credit card platforms

• Manage and monitor the Parish/Donor Database and ensure proper accounting of

funds donated.

• Monitors donation received through Third Parties.

• Assist and creates Collection Forms in the Credit Card Platform and the Donation

Platform to collect money for Faith Formation Programs and other parish ministries.

PARISH PHYSICAL RESOURCES

• Coordinate procurement and maintain accountability of capital equipment with the

Facilities Manager

PARISH HUMAN RESOURCES

• Serves as the parish representative to the Archdiocese Human Resources Office and is

responsible for ensuring appropriate human resources practices are in place

• Ensures job descriptions, reporting relationships and salary structure are accurate and

up to date; administers salaries and benefits programs for all parish employees in

alignment with Diocesan guidelines, plans, and programs

• In collaboration with the Pastor, develops and implements parish human resources

policies

• Coordinates and tracks time off for all staff

• Supervise Parish Administration Staff and cares for all personnel related matters, in

consultation with Human Resources.

• Advises Pastor regarding pay rates, wage increases, and cost of living increases each

year

• Coordinate the recruiting, hiring and termination of Church employees with Pastor

approval

• Develop and implement a comprehensive staff training program including but not

limited to: disaster preparedness, employee safety, job-specific requirements, Safe

Environment, and operational processes

• Establishes and maintain evaluation process in compliance with Diocesan norms

• Recruits, trains, and supervises parishioners who volunteer for money counting, engage

in the collection of money in the parish at any organization level within the parish.

Rental of Facilities:

· Coordinates with Risk Management proper Agreement phrasing for renting of facilities and in

accordance with local laws and regulations.

· Monitor Rental Agreements and balances owed and assist with collection

· Manage the Agreement and invoicing program to align with the accounting structure

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to maintain physical condition and stamina appropriate to the performance of

assigned duties and responsibilities which may include sitting for extended periods of

time and operating assigned office equipment, and other duties as assigned.

• Able to raise or lower objects up to 20 lbs. from one level to another [includes upward

pulling].

Requirements

QUALIFICATIONS:

• Bachelor’s degree in business management, preferred Accounting or Finance Major

• 3-5 years of demonstrated Business Management experience

• Strong Knowledge of accounting principles, and practices

• Proficient with Microsoft Office, Word, Excel,

• Demonstrated experience with financial/accounting programs such as Paylocity, Donor

Platforms, and experience with ParishSoft or other accounting software preferred

• Demonstrated ability to prioritize and organize work effectively

• Demonstrated ability to communication with all levels of Management and staff,

including oral presentation and business writing.

• Demonstrated ability to compose correspondence and reports

• Demonstrated ability to maintain high level of confidentiality

• Must have a valid driver’s license and the ability to travel as required.

• A background check and Safe Environment training are required of all parish employees

and volunteers.

• Salary will be commensurate with experience and qualifications for the position.

• Employee benefits include Archdiocesan Benefit package for Full-time Employees which

include: Vacation and sick time; health, dental, vision insurance; pension plan, and

Archdiocesan life insurance, amongst other benefits.