Administrative Assistant for Undergraduate Nursing Program

Position Details

Posting Summary

Position Title

Administrative Assistant for Undergraduate Nursing Program

Overview

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.

Job Responsibilities

1. Following customer service guidelines, ensure the welcome of all visitors ( SJF faculty / staff, students, outside visitors) to the Dean's Suite. Greet and inquire as to the purpose of the visit and make visitors comfortable. Support and assist as appropriate.

2. Provide support for WSON leadership in collaboration with other Administrative Assistants

3. Liaison with other key offices on campus (ex : Freshman and Transfer Admissions, Registrar, Facilities, Academic Affairs, Library Bookstore, etc. )

4. Work with Associate Dean, undergraduate program leadership and Transfer Admissions Office to coordinate admissions to the junior clinical year.

a. Manage application files for review by Associate Dean

b. Update and maintain spreadsheets for admission decisions.

c. Serve as primary contact person for both the applicant and Transfer Admissions.

d. Coordinate Level A Math Screening

e. Create and update GPA cover sheets

f. Notify students of admission decisions

g. Manage and update admission waitlist each semester.

5. Organize special events as appropriate including mailing and receiving acknowledgements, arrange for parking and catering as needed.

a. Coordinate nursing pin orders for all graduates.

6. Create and maintain accurate student data base for enrollment, progression records (alumni and current), and email distribution lists.

7. Assign and manage undergraduate student advising lists.

8. Provide updated GPA information as needed e.g. Fuld Scholars, STTI leadership, global travel applications, and fast track applications.

9. Support Undergraduate Associate Dean and Chair for semester program scheduling, registration guides, registration issues, and special room reservations for semester and development of registration menus.

a. Update Junior newsletter each semester.

10. Support faculty who serves as Student Nurses Association Liaison(s) as needed

11. Maintain accurate database of student clinical compliance and other required data for electronic medical records.

12. Accreditation Support CCNE

a. Support the Assistant Dean to compile and maintain materials for required documentation / reports per accreditation guidelines.

13. Administrative Support Duties

a. Answer phone and provide information to prospective students. Refer students as appropriate.

b. Provide telephone coverage for the administrative leadership phones as needed.

c. Update Associate Dean calendar and make appointments as appropriate.

d. Support undergraduate faculty by maintaining accurate student files, assisting with photocopying etc.

e. Provide timely and accurate minutes of Undergraduate meetings.

Education / Experience

A.A.S. Degree in business, office management or similar degree and 5 years of relevant office experience

Competencies / Skills

See job responsibilities

Supervision of Employees

None

Work Environment

Well-lighted, well-ventilated, pleasant work area.

Equipment to be Used

MS Office Suite, Excel, Word, Outlook, PowerPoint)

Skills with document imaging

Strong stills in creation, maintenance and integration of databse information for the purposes of documentation, course forecasting and scheduling.

Desktop Publisher

Banner

Printer

Copier

Telephone

Job Type

Full-time

Work Hours

35 hours per week Monday through Friday

12 - month position

7 : 45 - 3 : 45 pm during the Fall and Spring semesters

Special Conditions for Eligibility

Minimum Number of References Requested

EEO Statement

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email ( titleix@sjfc.edu ), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location

3690 East Ave., Rochester, NY 14618

FLSA

Non-Exempt

Salary / Hourly Range

17.30-$20.30 per hour

Notes

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here

Posting Detail Information

Posting Number

S00675P

Desired Start Date

Open Date

Open Until Filled

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Salary : $17 - $20