Registrar

POSITION: Registrar

REPORTS TO: Site Administrator

LOCATION: Leonardtown High School

NATURE OF WORK:

This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The position focuses on the registration of new students.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Enters and revises computerized student data (this includes grades, personal data, schedules, and attendance, etc.)
• Assists the guidance counselor with the registration and orientation of new students
• Assists in making members of the community aware of the availability and the role of counseling services
• Effectively uses data analysis and bookkeeping procedures to perform tasks
• Assists school staff in the analysis of student data in support of school programs
• Reviews and edits reports and makes data corrections in the computer as required
• Establishes and maintains a comprehensive records system for students, including withdrawals, and graduates; prepares folders and forms, enters subjects, grades, credits, test information, unity summary and summary of attendance
• Checks records of incoming students, ensures proper grade placement; carries out information; assists in reviewing transcripts of students out-of-state and out-of-county
• Assists in checking records to assure that students are meeting specific requirements of graduation and refers cases as necessary to counselors; records program changes
• Organizes and maintains cumulative folders of incoming students, in-school students’ withdrawals, and graduates
• Prepares transcripts for college, employment, and other requests, and keeps records thereof
• Assists in preparing diploma lists and in checking diplomas for accuracy; reviews graduates’ records for accuracy prior to scanning and uploading
• Computes statistical reports associated with surveys and research; computes grade point averages
• Conducts orientation tours for new students
• Assists the guidance counselor with the testing program
• Participates in the master scheduling process at the principal’s request
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma or GED ;
• Three (3) years of secretarial or general office experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 15.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Revised: 07.2024