What are the responsibilities and job description for the Parish Administrator position at ST. PETER'S LUTHERAN CHURCH?
PRIMARY FUNCTION: The Parish Administrator works closely with the Senior Pastor and Congregation Council to manage the business of the parish including the areas of finance and accounting, risk management, human resources, facility management, staff management, strategic planning, and communication.
Role and Responsibilities
• Manage church facilities usage by St Peter’s ministries, preschool program, and outside groups.
• Oversee and administer the Building Use Policy including but not limited to:
o Master calendar, key inventory, appropriate resources, preparation, and building lock up.
• Staff support for property and administration ministries.
• Assist with vendor management relating to the property ministry.
• Supervise and conduct performance evaluations for direct reports (sexton(s), bookkeeper, secretaries).
• Manage custodial care of church facilities to maintain appropriate housekeeping standards.
• Oversee church financial transactions through the bookkeeper including accounts payable, posting contributions, preschool billing, receipts, collections and payroll.
• Assist Senior Pastor in conducting annual performance reviews of his/her direct reports as needed.
• Conduct an annual review of administrative policies and coordinate recommended changes with the HR Committee.
• Confirm monthly/quarterly bank reconciliations are complete on time by Asst. Treasurer and make necessary adjustments in Shepherd’s Staff.
• Attend monthly Finance Committee meetings to present monthly financial status.
• Ensure that proper accounting, bookkeeping and fiduciary controls and practices are observed in all financial management procedures.
• Oversee church IT infrastructure. Manage and coordinate with outside service providers as well as maintainappropriate software/hardware for use in financial and administrative areas.
• Interact with Church Council as necessary to ensure effective facilities and administrative staff management.
• Participate in church staff meetings.
• Other duties as assigned.
**Parish Administrator will be evaluated annually by the Senior Pastor and the HR Committee Chair.
Qualifications and Education Requirements
• Must be able to maintain a high level of confidentiality.
• Strong organizational and multitasking skills.
• Experience in the supervision and evaluation of staff.
• Ability to support and manage property volunteers.
• Experience with facilities maintenance and management preferred.
• Working knowledge of IT systems, software, and hardware.
• Working knowledge of accounting procedures and fiduciary responsibilities.
• High level of comfort with electronic media. Computer skills with MS Office Suite.
• Proficient with Shepherd’s Staff accounting software
• College degree preferred.
Salary : $52,000 - $56,000