Facilities Manager

GENERAL STATEMENT OF DUTIES: The Facilities Manager is responsible for managing and overseeing the maintenance and repair, along with the cleanliness and upkeep of all parish buildings, including mechanical, plumbing, and electrical systems. This role also includes managing the maintenance staff and maintaining the functionality of tools, vehicles and power equipment. The Facilities Manager may supervise or personally conduct grounds maintenance, preventative maintenance, safety audits and energy conservation initiatives. Ensuring contractors meet performance standards and performing various maintenance functions are also key responsibilities.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)

· Supervises the maintenance staff and manages the upkeep of buildings and the overall campus, assuring all daily maintenance tasks are performed.

· Ensures all contractors are properly vetted and supervised for all parish campus activity.

· Participates in negotiating contracts with suppliers and construction firms.

· Monitor and coordinate all campus and safety’s needs.

· Maintains a cost-effective and organize inventory of supplies with budgetary guidelines.

· Verifies receipt and condition of supplies.

· Available to respond to parish emergencies and repairs after hours, such as alarms, A/C, inclement weather.

ADMINISTRATIVE RESPONSIBILITIES

· Report directly to Parish Manager on all matters and work cooperatively with other staff members and volunteers.

· Attends monthly parish staff meetings and other Diocesan meetings appropriate to the position and the responsibilities.

· Coordinates parish response to liability and legal concerns related to the campus in cooperation with the Diocesan Office.

· Participate in planning, preparing, and evaluating budget.

· Develop a comprehensive annual work plan to address maintenance needs of the buildings, grounds, vehicles and power equipment.

MAINTENANCE RESPONSIBILITIES

· Monitor systems and provide diagnostics, preventative maintenance, annual testing, permitting, and certification for all major building systems, looking for deficiencies, potential safety, health, or code problems and necessary.

· Provides general assistance as needed through setting up chairs and tables in the facilities as requested, hauling, and moving items, picking up other equipment, running errands.

· Performs general maintenance of the rectory, church, and overall campus. Accomplishes this by doing light carpentry work, plumbing, painting, minor electrical, and repair work on the facilities as needed.

· Responsible for supervising grounds crew to ensure properly managed landscape including mowing, shrub shaping, trimming branches, weeding, edging, blowing, and removal of yard waste.

· Ensure all emergency, routine maintenance/repairs are carried out in a timely and professional manner.

· Coordinate deliveries of supplies as needed by respective departments (kitchen, housekeeping, etc).

· Ensure proper safety procedures are followed and personal protective equipment is used.

· Manage process for keys, coring and coding of locks and maintain lock procedures, logbooks and protocols for key management.

· Fire prevention management – sprinklers, extinguishers, carbon monoxide safety, smoke detection, emergency lighting, egress routing.

· HVAC, plumbing and electrical evaluation and management.

· Maintain and make repairs as needed, ensuring cleanliness and functionality throughout the entire campus.

· Manage and maintain tools, vehicles, and power equipment.

· Manage, train and evaluate maintenance staff and develop schedules to ensure coverage during all parish events and operating hours.

· Maintain an adequate inventory of custodial, maintenance, operational supplies.

· Assists with the buildings and grounds security, including reporting any unsafe conditions to the Parish Manager.

· Assures the collection and disposal of trash and garbage.

· Assists staff and ministries as needed (i.e. AC, sound equipment, unlock doors)

· Superior interpersonal relationship-building skills with vendors and contractors

· Superior problem-solving and leadership

· Other duties as assigned.

PARISH EVENTS

· Support and assist with parish/Diocesan wide events as needed.

QUALIFICATIONS/ SKILLS

· Background in building maintenance, janitorial services, grounds maintenance, and technical skills required.

· Proven experience in supervising maintenance teams and contractors.

· Strong knowledge of mechanical, plumbing and electrical systems.

· Ability to conduct safety and energy conservation audits.

· Excellent organizational and leadership skills.

· Maintain good physical condition to lift up to 50 pounds.

· Ability to stay on feet for long periods of time and endure varying temperatures, including heat and cold.

· Ability to work from a ladder, adjust to heights, and work in close quarters.

· Ability to work without supervision.

· Ability to communicate and aid parish staff and organizations.

· Professionally represent the parish to outside businesses and organizations.

· Knowledge of personnel policies.

· Awareness of liability and litigation exposure related to the campus.

· Knowledge of work contracts and purchasing guidelines.

· Ability to work with small groups.

· Ability to maintain confidentiality.

· On-call availability for emergencies.

· Practicing Catholics applicants preferred

· Candidate must successfully pass a Level II FBI Background Screening and complete Safe Environment Training before employment.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Lutz, FL 33558: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $60,000