Recent Searches

You haven't searched anything yet.

1 Administrative Assistant 3 (PCN 25-1904) Job in Tok, AK

SET JOB ALERT
Details...
State of Alaska
Tok, AK | Full Time
$48k-60k (estimate)
9 Months Ago
Administrative Assistant 3 (PCN 25-1904)
$48k-60k (estimate)
Full Time | Public Administration 9 Months Ago
Save

sadSorry! This job is no longer available. Please explore similar jobs listed on the left.

State of Alaska is Hiring an Administrative Assistant 3 (PCN 25-1904) Near Tok, AK

ATTENTION ALL ALASKA RESIDENTS!

The Department of Transportation and Public Facilities (DOT&PF) Northern Region Highways and Aviation is looking for an Administrative Assistant 3 to help us Keep Alaska Moving!

What you will be doing:

This position provides vital support to the Tok District Superintendent and district staff. It is required to perform technical and paraprofessional duties in multiple administrative functional areas such as budget and financial management, payroll, personnel, travel, accounts payable, and procurement. The incumbent is responsible for the reconciliation and verification of expenditures and projections of an operating budget and multiple federal and state-funded projects. It performs a variety of duties in a dynamic and complex district and also leads the work of an office assistant position.

Our organization, mission, and culture:

This position delivers essential administrative support and guidance for Tok M&O staff. This is a cohesive team that assists, supports, and encourages each other in order to uphold the Department' and Division's mission to "Keep Alaska Moving through service and infrastructure."

The benefits of joining our team:

This position provides the opportunity to support the Tok District M&O team by providing support to the superintendent, equipment operators, and project staff. This provides meaningful interactions and contributions for the Northern Region M&O team while building technical competency with integrity, excellence, and respect.

The working environment you can expect:

This position is located at the DOT&PF main complex in Tok, 123 Tok Cutoff, Tok 99780 . The daily work environment is a quiet office with occasional public traffic. Your main interactions are with local management and equipment operator staff.

Who we are looking for:  

Any combination of education and/or experience that provides the applicant with the:

  • Ability to establish and maintain cooperative relationships while having the flexibility and willingness to work in an environment with changing priorities. 

  • Ability to independently organize and maintain an office environment while prioritizing a large workload.

  • Ability to explain and apply policies, procedures, bargaining contracts, and instructions for a wide variety of people.

  • Experience and knowledge of budget procedures, fiscal management and/or basic accounting procedures. 

  • Excellent accuracy, professionalism, and attention to detail with reliable attendance and punctuality. 

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
OR
Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
Special Note:
Examples of journey-level technical duties include:
-Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
-Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.
-Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
 

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYPlease be sure to check our residency definition to determine if you qualify.

WORK EXPERIENCEWhen using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

SUPPLEMENTAL QUESTIONSThis recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

EDUCATIONIf post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field. Copies of transcripts will be required at time of interview but may also be attached to the application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

RECRUITMENT NOTICEThis recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hard-copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hard-copy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘govermentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Shanna Takitani
Administrative Officer 1
907-451-2249
shanna.takitani@alaska.gov

Job Summary

JOB TYPE

Full Time

INDUSTRY

Public Administration

SALARY

$48k-60k (estimate)

POST DATE

06/02/2023

EXPIRATION DATE

06/12/2023

WEBSITE

alaska.gov

HEADQUARTERS

JUNEAU, AK

SIZE

3,000 - 7,500

FOUNDED

2017

CEO

MICHAEL DUNLEAVY

REVENUE

$5B - $10B

INDUSTRY

Public Administration

Related Companies
About State of Alaska

Agriculture Division is an information technology and services company based out of 100 Main St # 200, Little Rock, Arkansas, United States.

Show more

State of Alaska
Full Time
$46k-58k (estimate)
Just Posted
State of Alaska
Full Time
$43k-53k (estimate)
Just Posted
State of Alaska
Full Time
$65k-86k (estimate)
Just Posted