18 Administrative Specialist I Jobs in Syracuse, NY
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Syracuse University is Hiring an Administrative Specialist I Near Syracuse, NY
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
- Minimum A.S. Degree in Accounting, Finance, Human Resources, IT or related field.
- Bachelor’s Degree preferred.
- Intermediate to advanced MS Office Excel, Word and Outlook.
- Knowledge of PeopleSoft and Hyperion.
- Experience with implementing and administering Time & Attendance and payroll systems. Experience working with and understanding Bargaining Unit contracts.
- Strong team player with proven ability to collaborate in a team environment.
- Demonstrated ability to work well with individuals and groups at all levels of the organization. Excellent verbal/written communication and interpersonal skills.
- Self-starter that is able to balance competing and changing priorities.
- HR Generalist, and experience working with bargaining unit contracts.
- Independent judgment and confidentiality required.
- Employee services functions including job postings, preparing Food Services hiring packages including reviewing applicants and ranking by seniority/ discipline, submitting PERs for new positions/ changes to existing positions, and processing terminations. Work closely with Talent Acquisition team and others within Human Resources. Work in collaboration with Risk Management on employee leave and return to work status and processes, including follow up on potential job return. Serve as a liaison between Food Services leadership, Labor Relations, SEIU Union stewards, Human Resources, Payroll, Risk Management, Facilities Services and other University Departments. Process and monitor union probationary/trial period evaluations. Track and maintain discipline records. Calculate and maintain seniority dates. Maintain personnel records for all SUFS staff members. Maintain, review and update FS Employee Services procedures. Track and maintain employee required training records.
- Payroll transactions including weekly and semi-monthly payroll entry and approval, RAPs, PARs, step increases and benefit time tracking. Other responsibilities include tracking, preparing and auditing union contract required overtime polling report. Respond to information requests for temporary staffing, seniority status and benefit use. Develop and deliver payroll training to FS payroll users. Complete monthly (or more frequent) review/analysis of payroll expenses and PINs; make appropriate corrections to ensure payroll is accurately stated, and fringe benefit expense is correct. Assist with annual budget process.
- Review, interview and recommend temporary staff. Plan, organize and assign work for bargaining and temporary assignment staffing during layoff periods and for special events, i.e. Commencement dinner, MLK dinner, Mayfest, SU athletic events, Orange Central weekend, concerts, summer & winter layoff periods, etc. Track special event attendance to ensure correct payroll accounting.
- Manage summer scheduling procedures and processes including planning and executing SEIU employee summer scheduling. Work closely with Facilities Services during the Summer Program. Assist Facilities Services and FS units with necessary payroll transactions during summer.
- Collaborate and fully cross-train with Administrative Assistant in order to provide full support and back up in the following key areas: Food Services Office reception, employee uniforms, and employee safety shoe reimbursement program. Schedule/fill daily union shifts due to call-offs, schedule/fill shifts for Dome Catering Athletic events, and schedule/fill Campus Catering shifts as needed.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
Job Summary
Full Time
Colleges & Universities
$38k-47k (estimate)
02/06/2023
04/10/2024
syracuse.edu
SYRACUSE, NY
3,000 - 7,500
1870
Private
KENT SYVERUD
$1B - $3B
Colleges & Universities
Related Companies
About Syracuse University
Syracuse is a private research university that provides professional academic programs.
The job skills required for Administrative Specialist I include Administrative Support, Scheduling, Attention to Detail, Data Entry, Problem Solving, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist I. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist I. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
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Administrative specialist skills are those related to organizing and effectively managing a workplace.
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Step 3: View the best colleges and universities for Administrative Specialist.
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