What are the responsibilities and job description for the Contracts Clerk I position at System Studies & Simulation, Inc.?
S3, Inc. is a rapidly growing woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The S3, Inc. staff is 70% veterans. The company operates under an ISO 9001/AS9100 certified Quality Management System.
S3, Inc. has wholly owned subsidiaries that expand the customer base and increase our annual growth rate: KBFS – provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications; S3I – provides OCONUS FMS technical services, maintenance, and aviation platform training; S3 Arabia (S3A), a subsidiary of S3I operates in the Kingdom of Saudi Arabia; and GLSS – provides SCA/CBA contract aviation maintenance.
S3, Inc. and subsidiaries are recruiting to expand and develop Corporate Operations to staff for contract growth and are approaching 1000 employees. At S3, Inc. we're proud to offer above industry standard benefits and encourage our team members to build a fulfilling career with our mission-focused leadership. Come work with us and let's build something great together!
S3, Inc. is seeking a Contracts Clerk I to join the corporate Contracts team at our Cummings Research Park Headquarters in Huntsville, AL.
Military experience is a plus. This is not a teleworking position.
Job Description:
Contracts Clerk I works under close supervision following detailed procedures to complete repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coordinating and filing contract, or subcontracts, or other contract related documents. Tasks performed may involve basic data entry, collecting, tracking, and analyzing contracts related data, operating basic office equipment, e.g. Desktop Computer, photocopier, multi-line phone system, and basic office software. Little or no subject matter (functional department) knowledge is required. The Contracts Clerk performs other clerical duties as assigned and may require performance beyond normal business hours.
Duties:
- Maintain and update filing, inventorying, mailing, and database systems, either manually or using a computer.
- Liaise with internal departments such as Contracts and Finance and Accounting to coordinate contract-related activities.
- May communicate with internal or external parties, including vendors, suppliers, and customers, to obtain or share contracts related data.
- Review and update existing contracts.
- Complete and mail bills, contracts, policies, invoices, or checks.
- Compile, copy, sort, organize, and file records of office activities, business transactions, and other contract activities.
- Process and prepare contracts related documents, such as business or government forms and expense reports.
- Compute, record, develop, and proofread contract data and other contract related information, such as records or reports.
- Review files, records, and other documents to obtain information to respond to requests or develop reports.
- Prepare meeting agendas, attend meetings, and record and transcribe minutes.
- Perform other duties as directed.
Qualifications:
- Bachelors’ degree in Business Administration, Accounting, Management, or a High School Diploma and four years of related experience.
- At least two years of experience performing clerical duties in a federal contracting industry environment or for the government.
- Experience with Costpoint or SharePoint is a plus.
Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
