What are the responsibilities and job description for the Administrative Business Partner position at Talascend?
Talascend is currently seeking an Administrative Business Partner for a contract opportunity in Foster City, CA
Overview :
Looking to hire an Administrative Business Partner to support multiple Directors within Supply Chain, Quality and Reliability.
This role will report directly to the Executive Assistant to the VP, Supply Chain, Quality & Reliability, and work closely with other Executive Assistants and Administrative Business Partners across Zoox.
This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines.
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role.
Most importantly, you must have a genuine passion for the Zoox mission.
Responsibilities
- Scheduling team and cross-functional meetings
- Assisting with team off-sites and events
- Helping with new hire onboarding
- Hands-on meeting scheduling, coordination, deck creation, and note taking
- Completing administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
- Some project management including inception, planning, tracking, and evaluation
Qualifications
- 4-6 years of either administrative or executive assistant experience
- Bachelor's degree
- Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
- Excellent written and verbal communication skills
- Comfortable working in a dynamic environment
- Sensitivity to handling critical and confidential information
- Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
- Experience booking travel both domestically and internationally
Bonus Qualifications
- Experience working with the Google Suite, Navan, SAP Ariba
- Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership
