Executive Assistant

Position Summary:

Teacher Created Materials is a 45-year old, award-winning publisher of educational and trade books and digital products. Reporting to the Executive Vice President of Strategic Partnerships, this individual will join a dynamic and entrepreneurial organization that values creative thinking, with a focus on meeting and exceeding goals.

This role supports strategic partnerships for corporate social responsibilities on projects that enhance the five major stakeholders within the organization – educators, students, employees, authors/presenters, community. This role requires excellent inter-personal skills within the organization, and with customer, community, and employee facing activities. This role will support the owner’s strategic projects and enhances executive's effectiveness by providing information management support, and representing the executive to others.

Teacher Created Materials offers a very competitive salary and benefits package, including:

• Health Insurance
• Paid Time Off plus Company Holidays
• Generous 401(K) Match
• Generous Childcare and Tuition Reimbursement Programs
• Hybrid work schedule available after 90 day onboarding
• Plus more!

Essential Duties/Responsibilities:

• Project management of community facing events including Read Across America, Teacher Appreciation events, Honor An Educators University partnerships, visits to our offices with the community.
• Event planning activities (e.g., board meeting logistics, company meetings, sales meeting celebrations, hosting customers, employee celebrations, etc.)  in-office employee support and creating new impact projects.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications via email/telephone.
• Manages executive’s appointment schedule to ensure maximum effectiveness and efficiency by managing emails and calendar; planning and scheduling meetings, teleconferences, conferences, and travel (domestic and international).
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Represents the executive by attending meetings in the executive's absence when requested; communicates approved messages for the executive, takes accurate notes and prepares concise summaries.
• Communicates approved messages on behalf of the executive(s), delivering professional and concise written & verbal messages.
• Completes projects; track results; prepares reports by collecting and analyzing information regarding budgets / donations / impacts.
• Identifies and focuses on priorities/probabilities with attention to appropriate response.
• Contributes to team effort by accomplishing related results as needed.
• Works closely and cooperatively with all levels of management.
• Create, proof read, review and fact check details of documents and correspondence.
• Prepares expense reports, travel projects, Paycom utilization, maintains HR policy compliance.
• Manages other assignments and projects as requested.

Qualifications

Minimum Qualifications:

• 5 years’ experience supporting executive leaders or family business or corporate social responsibility
• High proficiency of written language (grammar, editing, fact checking, synthesizing)
• Effective interpersonal and verbal communication
• Expert knowledge of Microsoft Office Suite, social media strategies, and newsletter creation
• Strong culture fit
• Acts with integrity and confidentiality
• Time Management: prioritize and plan effectively to meet goals
• Excellent presentation skills for a variety of audiences
• Superior organizational skills with an ability to focus on changing and challenging situations while bringing pertinent items to a close
• Ability to execute multiple projects in a deadline driven environment
• Creative building personality – open to developing new processes and systems
• Commitment to providing excellent customer service internally and externally
• Establishes effective business partnerships
• Sets realistic short- and long-term goals
• Conceptualize and create solutions and projects from abstractions
• Ability to capture the essence of a concept or project and envision applicable circumstances
• Capable of envisioning the “big picture” and finding the median between concepts and finished project
• Listens attentively and hears accurately
• Capacity to recognize patterns, similarities and differences in projects, procedures and documentation
• Provides timely and accurate information
• Ability to mass produce projects as needed
• Consistently executes plans with a high level of accuracy and quality
• Implements and monitors experimental projects, goals and ideas
• Displays initiative and sense of urgency with persistency
• Capability to engage new ideas and assist with innovative projects and concepts
• Displays a talent to interject as needed and create solutions
• Displays a high standard of excellence in work
• Results oriented and implements stop gap measures as needed
• Flexibility with hours (some nights, weekends required)

Physical Requirements:

• Sit for extended periods of time, including at a computer
• Occasional lifting up to 50 lbs.
• Possible travel as needed.
• Repetitive hand and wrist movements for frequent use of computer keyboard and mouse.

Work Conditions:

• General office environment.

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Teacher Created Materials is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status, or any other characteristic protected by law.