What are the responsibilities and job description for the Auxiliary Services Coordinator position at Texas A&M University - Commerce?
Job Title
Auxiliary Services Coordinator
Agency
Texas A&M University - Commerce
Department
Student Identification
Proposed Minimum Salary
Commensurate
Job Location
Commerce, Texas
Job Type
Staff
Job Description
INSTRUCTIONS TO APPLICANT:
During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.
- Use the Upload button to add each document.
- You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
- All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
- Incomplete or improperly submitted applications may be excluded from consideration.
Please provide the following documents:
- Cover Letter
- Resume/CV
- Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
-
Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.
Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at
HR.Hiring@tamuc.edu
.
SUMMARY:
The Auxiliary Services Coordinator under general supervision, provides technical support and coordination of a variety of business activities requiring independent judgment, specifically the daily management of the Lion Card Office, general office operations, campus identification, door access management, and other special projects as required by existing and new programs. Additionally, the review of business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.
DUTIES & RESPONSIBILITIES:
- Performs general office operations, interacts with customers, manages student employees and schedules. Serves as back up to department related web pages and master calendar events. Serves as back up to departmental contract related payments and other duties as assigned.
- Operates photo equipment with multiple applications for ID card and badge production, produces university identification for students, faculty, staff and associated groups.
- Assist with door access authorization forms and access assignments for students, faculty and staff.
- Assist with Transact related equipment and function including door access, POS and events on campus.
- Assists with campus leadership to provide identification support for service areas and special groups including orientations, summer camps and conferences, organizations on and off campus facilities and event setups.
- Submits requisitions for purchases on an as needed basis. Maintains office supplies and equipment.
- Maintains petty cash and performs cashier functions, cash collections and preparing daily reconciliation of receipts for deposits, and fund transfers related to off campus merchants, also maintains and reconciles all accounts related to the one-card program and auxiliary services.
- Supports food service reporting and month end billing process.
- Reviews and approves vouchers and requisitions. Reviews and audits reconciliations of multiple unit accounts. Monitors and reports on unit budget activity. Prepares monthly and annual financial reports. Provides input to policies and interprets policies and procedures.
- Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates routine fiscal activities. Proposes solutions to routine financial problems. Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities. Coordinates inventory process and maintenance of business files.
- May serve as a liaison with financial, payroll, and/or human resources. May coordinate routine personnel activities and maintenance of personnel files and approve leave requests.
- Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.
- Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains student staff on new and existing business procedures, and provides policies and regulations to staff.
MINIMUM REQUIREMENTS:
- Education: Bachelor’s degree or equivalent combination of education and experience.
- Experience / Knowledge / Skills: Two years related experience, must be proficient in computer and database applications. This position requires excellent organization skills, attention to detail and strong interpersonal skills and the ability to work independently and as part of a team.
- Ability to: Strong ability to identify and problem solve technical issues.
- Licensing/Professional Certifications: None
- Physical Requirements: Ability to lift and carry up to 60 lbs.
- Other Requirements: May be required to work outside of normal business hours including evenings and weekends as needed.
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Some knowledge of electronic door hardware and locks as well as ability to utilize computer technology and manipulation of data and functionality between systems is preferred.
SUPERVISION OF OTHERS:
This position supervises student and part time employees.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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