Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO

Overview

Are you ready to make an impact at the highest level? This high-profile role provides executive-level support to the CEO of a dynamic nonprofit organization dedicated to making a difference. As a trusted partner to the CEO, you will operate in a fast-paced, corporate environment, ensuring seamless communication, operational efficiency, and flawless execution of priorities. If you thrive on managing complex responsibilities with precision and enjoy being at the center of organizational excellence, this is your opportunity to shine.

Key Responsibilities

• Calendar & Travel Management: Strategically manage the CEO’s complex calendar, coordinate travel logistics, and handle expense reconciliation with accuracy.
• Meeting Coordination: Prepare materials for meetings, draft agendas, and record minutes to ensure seamless communication and follow-through.
• Board Support: Liaise with the Board of Trustees and Governors, manage meeting schedules, and oversee the OnBoard platform for board materials.
• Communication & Correspondence: Draft and edit confidential communications, acting as the CEO’s voice for internal and external stakeholders.
• Operational Oversight: Collaborate with the Chief of Staff to ensure strategic alignment, monitor key initiatives, and prioritize critical tasks.

Candidate Profile

Requirements:

• Experience: Minimum of 8 years supporting C-suite executives, with expertise in calendar management, travel coordination, and expense oversight.
• Skillset: Mastery of Microsoft Office Suite; familiarity with OnBoard and CRM systems is a plus.
• Local Knowledge: Strong familiarity with Indianapolis is required.
• Board Support: Proven experience coordinating Board meetings, preparing materials, and managing governance processes.
• Professionalism: Exceptional discretion, organizational skills, and a results-driven approach to problem-solving.

Take the next step. Join a mission-driven organization where your skills and expertise will directly support transformative leadership. Apply today and become an integral part of driving meaningful impact.

Location: Indianapolis, IN

Pay Rate: $65,000-$75,000

Job Type: Direct Hire

This is an in office position.

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