What are the responsibilities and job description for the Executive Assistant to the Chief Medical Officer position at THE CHILDRENS CENTER INC?
Job Details
Job Description
Job Purpose
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The Executive Assistant to the Chief Medical Officer will be responsible for providing executive support to the Chief Medical Officer and will assist with a variety of administrative and operational tasks for the Medical Staff and Medical Services Department. This role also holds a supervisory role for the administrative assistants within the department. |
Essential Duties & Responsibilities
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Duty |
Percent of Time |
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Chief Medical Officer (CMO) support including daily administrative tasks (schedule management, emails, phone calls, written correspondence), project support, relationship management, department budgeting and expense tracking, invoice approvals, policy management, administrative support for meetings |
40% |
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Maintain compliance for medical staff credentialing including initial application, recertification, and maintaining all records to ensure medical staff is in good standing. Accurate record keeping within credentialing database. |
25% |
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Supervisory duties for all Medical Services Administrative Assistants, including management of duties, work performance training, scheduling, professional development, and overall decision making |
15% |
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Administrative Support and Oversight for Hospital Committees: Medical Executive Committee, Peer Review Committee, Utilization Review Committee, Medical Quality & Compliance Subboard Committee, Institutional Review Board (IRB), Medical & Outpatient Services Leadership Team |
10% |
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Additional support to Medical Services Department |
5% |
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Other duties as assigned |
5% |
Supervisory Responsibility
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Direct reports include Administrative Assistants in Medical Services, Hospital Medicine and Physiatry. |
Qualifications
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Education: |
Bachelor’s Degree or equivalent work experience. |
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Experience: |
5 years of administrative experience supporting senior management. Previous management experience is preferred. In-depth knowledge of Microsoft office applications (Word, Excel, PowerPoint, and Outlook) are required. Communication skills, efficient time management, flexibility in day-to-day tasks, calendar and meeting management experience. Strong organizational skills and ability to prioritize multiple tasks with strong attention to detail. |
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License/Certification/Credential: |
Professional Administrative Certification of Excellence (PACE) or Certified Administrative Professional (CAP) certification preferred |
About Us
Our work begins where we are all equal - at the heart.
Bethany Children’s Health Center (formerly The Children’s Center Rehabilitation Hospital) located in Bethany, Oklahoma is an innovative leader in the field of pediatric rehabilitation and 24-hour complex care. The ACHC accredited hospital offers inpatient and outpatient services for children (ages 0-21) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patient’s physical and cognitive potential, and ensure the family has the training and resources needed for a smooth transition from hospital to home.
In order to maximize the potential of every child, we must maximize the potential of every employee. We are committed to providing staff with the physical, emotional, spiritual, financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation, benefits, state-of-the-art equipment and wellness programs. Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.
**Due to the nature of our pediatric services, this organization’s positions are classified as safety-sensitive roles. Under the Oklahoma Medical Marijuana Use and Patient Protection Act (OMMA), a safety sensitive position is defined as any job that includes tasks or duties that the employer believes could affect the safety and health of the employee performing the task or others. This statute allows Bethany Children’s Health Center to refuse to hire an applicant or discharge an employee in a safety-sensitive position, who tests positive for marijuana even if the applicant or employee holds a valid Oklahoma medical marijuana license.
