Duties:

• Answer telephones and take messages, and/or transfer calls to appropriate individuals
• Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs
• Distribute incoming mail
• Schedule and confirm appointments for clients, customers, or supervisors
• Operate scanners and photocopiers
• Create documents, spreadsheets and presentations
• Complete expense reports
• Answer routine inquiries from clients, residents, agents and brokers
• Provide clerical support during the acquisition and sales processes
• Photocopying purchase documents, sales documents, scheduling closing dates and securing public information about a property
• Perform marketing tasks to help sell homes and fill vacant rental properties
• Creating advertisements, posting photos and videos of available properties, producing brochures and fliers, planning open house events, scheduling property tours and answering questions about advertised properties
• Gather information about people who are interested in buying or selling properties
• Contacting utility companies to set up and/or transfer services
• Record property-related expenses and perform other related duties
• Coordinate the purchasing of any office equipment and any other business related supplies and materials
• Handling client investment income distributions