Office Manager

The Face Place is searching for a bold, driven, and ultra-organized Office Manager to be the backbone of our Aesthetic Clinic’s daily operations. This role is for someone who thrives on multitasking, embraces challenges, and is ready to take charge of everything from HR coordination to executive support. If you’re a natural problem-solver with exceptional attention to detail, a positive attitude, and the ability to maintain the utmost professionalism and confidentiality, we want you on our team.

You’ll play a pivotal role in ensuring our Aesthetic clinic runs like a well-oiled machine, enhancing our ability to deliver exceptional care to our patients while supporting the owner and clinic team.

Key Responsibilities:

HR and Administrative Support:

• Oversee and maintain accurate patient and employee records with strict confidentiality.
• Schedule and coordinate interviews, screen candidates, and support hiring processes.
• Assist with HR tasks, including correspondence, meeting preparation, and monthly specials.

Office Operations:

• Manage office supplies and inventory, placing orders and ensuring stock is always sufficient.
• Keep the office environment organized, professional, clean, and welcoming—including decorating for holidays and special occasions.
• Greet visitors, manage the front desk if needed, handle deliveries, and liaise with vendors and reps from other companies
• Run errands or delegate as needed to keep operations seamless.

Executive Support:

• Manage and organize the office calendar, prioritizing and scheduling meetings, appointments, and travel.
• Prepare materials, presentations, and reports for meetings and weekly huddles
• Handle communications on behalf of the CEO, including drafting thank-you notes and holiday cards.
• Maintain strict confidentiality while supporting the CEO’s activities.

Financial and Reporting:

• Maintain QuickBooks for multiple entities, manage accounts payable, and coordinate with the CPA.
• Prepare accurate monthly revenue projections and other financial reports.
• Assist with restructuring reports for operational analysis and track new/lost business.

Communication and Vendor Management:

• Serve as the main point of contact for vendors and ensure smooth interactions.
• Answer phones as needed, direct calls, and provide exceptional customer service to all visitors and callers.

Event Coordination:

• Attend and participate in after-hours events to promote the clinic and build relationships.
• Support team initiatives by organizing and executing event-related tasks.

Work Environment:

• Full-time, in-office position in a fast-paced and dynamic setting.
• Flexibility and a can-do attitude are essential for success in this role. Remote work is not an option.

Compensation and Benefits:

• Salary: $45,000 - $55,000/year- depending on experience
• Hours: 40 hours/week (Monday to Friday, 8-hour shifts).
• Perks: Paid time off, Holiday pay, free or discounted services and procedures at the clinic.

Qualifications

• Proven office management experience
• Strong clerical and administrative skills
• Excellent communication and organizational abilities
• Proficiency in QuickBooks and budgeting
• Experience in event planning and vendor management
• Familiarity with payroll and human resources functions
• Ability to manage schedules and train team members
• Knowledge of medical office management is a MUST

Why Join Us?

This isn’t just another office manager job—it’s an opportunity to be a key player in the success of a thriving Aesthetic clinic. You’ll work closely with a passionate team, make a tangible impact, and enjoy a workplace where your skills are valued and rewarded. If you’re ready to elevate your career and lead with confidence, apply today!

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office management: 3 years (Required)

Location:

• Baton Rouge, LA 70808 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Baton Rouge, LA 70808 (Required)

Ability to Relocate:

• Baton Rouge, LA 70808: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $55,000