The LDM Group has a opening for a polished Part-time Office Administrator/EA to provide day-to-day administrative and hr related activities. Able to effectively communicate with customers Bilingual via Spanish/English a nice compliment. Experience working in a professional office environment highly desired.

In this role, you are the first point of contact....you will provide front office desk duties. This is a highly-visible role "jack of all trades" position with the opportunity to showcase your talents as a valued member of the team.

Selected candidate will assist in the efficient and smooth business operations of the corporate office. The primary responsibilities includes, but are not limited to, the following:

• Opening and Managing Office (setup coffee, water, snacks) from 10am to 2pm M/F
• Greeting Visitors, demonstrating polished office etiquette, maintain lobby/kitchen/conference room tidiness
• Oversee office safety measures (i.e., enforcing wear of masks, temperature checks, hand sanitization practices, disinfecting practices)
• Answering phone lines, sorting mail, proofreading documents, preparing PowerPoint presentations,
• Filing, coping, faxing, creating documents/forms, data entry, ordering supplies,
• Scheduling meetings, managing calendars, coordinating events, setup conference rooms,
• preparation of reports, excel spreadsheets, documents,
• Vendor relationships and scheduling (maintenance repairs, janitorial services, deliveries, fedex/ups, etc)
• Ordering office supplies, maintain inventory and restock
• COVID-19 office compliance controls (temperature checks, enforcement of masks, disinfecting, social distancing protocols, etc.)
• Keeping office tidy (common areas, conference rooms, kitchen, dishwasher, refrigerator)
• HR liaison and other related ad hoc tasks, as assigned

Other Duties Includes:

• Anticipate problems and move toward resolving them in the absence of management, exercising independent judgment and discretion. Individual must be able to maintain a high level of confidentiality.
• No direct reports however may provide instructions and guidance to employees on various policies and procedures. May also provide direction to temporary employees on an occasional basis. Maintain and track department expenses on supplies and other purchases.

EXPERIENCE:

• Experience in a corporate environment. Some human resources experience a huge plus

SOFT SKILLS:

• Understands and has the ability to learn the role and responsibilities of the position, including:
• Exercise and maintain a high degree of confidentiality.
• Use of excellent time management and interpersonal skills.
• Strong communication skills, both written and verbal.
• Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.
• Ability to interact with all levels of management.
• Act and make independent and discretionary judgment.
• Good math and analytical skills.

TECHNICAL SKILLS:

• Minimum of 3 years of solid computer skills, proficient in the use of Microsoft Office 365 programs including Outlook, Word, Excel, PowerPoint
• Knowledge of Systems: Payroll, O365 Teams, Zoom, and SharePoint helpful as well as the aptitude to learn new computer programs.

PRE-EMPLOYMENT REQUIREMENTS:

• Pre-employment Background Investigation
• Drug Screening Test(s)

Job Types: Part-time (20 to 24 hour per week). Potential to become fulltime.

Pay: From $18.00 per hour