Hospitality & Events Admin

Job Description

Title: Hospitality & Events Admin  

Employment: Salaried 

Location: The Oberon Group, hybrid 

ABOUT US 

The Oberon Group creates community-focused projects in New York City and the Catskills. Our organizing principle is sustainability: environmental and economic. We believe true hospitality and service considers the long-term impact of all our choices.

The Oberon Group manages four restaurants and wine bars: Rucola, Rhodora Wine Bar, June Wine Bar, and Anais. All the locations are dedicated to providing gathering spots for local neighborhoods. The locations are dedicated to creating community, developing sustainable practices in the food space, and cultivating 

Purslane is proud to be NYC’s first zero waste and carbon neutral full-service catering company. We are Brooklyn based, owned and operated by the Oberon Group: the sustainability-focused organization behind beloved Brooklyn restaurants Rucola, June, Rhodora, and Anais.

RESPONSIBILITIES 

Operations and Administration

• Manage multiple streams of work & details simultaneously on a weekly basis.
• Calendar Management: Maintain schedules, coordinate meetings, and ensure seamless alignment of team calendars.
• Timeline Oversight: Track and ensure adherence to all project deadlines and organizational milestones.
• File Organization: Create and maintain organized, easily accessible file systems for documents, reports, and key materials.
• Communication Coordination: Act as the primary point of contact for administrative inquiries, managing emails and correspondence.
• Ensure alignment and coordination across teams within the organization

Social Media 

• Content Creation: Collaborate with the restaurant teams to develop and design engaging content for social media platforms.
• Content Calendar Management: Plan, schedule, and monitor social media posts to ensure consistent and timely engagement.
• Website Updates: Assist with website content updates to reflect current events, menus, and company news.
• Email Marketing: Draft and schedule email campaigns to promote events, offerings, and initiatives.
• Influencer: Coordinate influencer and VIP clients across restaurants and catering platforms 

Event Coordination 

• Liaise between the client and Oberon management teams to ensure seamless execution of the event.
• Maintain profiles of online sites like Splacer, Peerspace, Gigster, etc
• Logistical Support: Assist with scheduling, material preparation, and day-of-event needs to ensure smooth operations.

QUALIFICATIONS

Experience: Minimum 2 years in an administrative, event coordination, or social media management role.

Skills: Exceptional organizational skills with a strong attention to detail.

Technical: Proficiency in office tools (e.g., Microsoft Office, Google Workspace, Dropbox) and social media platforms (e.g., Instagram, Facebook, LinkedIn). Experience with CMS platforms (e.g., Squarespace), Canva and InDesign are a plus

Communication: Strong written and verbal communication skills with the ability to liaise effectively with diverse teams.

Flexibility: Ability to manage multiple priorities and adapt to shifting deadlines in a fast-paced environment.

Creative: A knack for crafting compelling content and storytelling across digital platforms.