Short Hills Operations Officer

About Pingry
The Pingry School, a prestigious K-12 coeducational, independent day school with a rich history dating back to its founding by Dr. John F. Pingry in 1861, stands at the forefront of academic excellence in the United States. With campuses located in Basking Ridge, Pottersville, and Short Hills, New Jersey, Pingry is celebrated for its academic programs, a student-written Honor Code that underpins our community values, and a comprehensive commitment to arts, athletics, community, and civic engagement. Our mission is to inspire in our students a lifelong passion for learning, personal development, and social responsibility, preparing them to be global citizens and luminaries of the 21st century. Rooted in relationships and guided by our foundational philosophy, Pingry is a vibrant community of more than 1,200 students hailing from over 90 towns across New Jersey and New York. At Pingry, we are united by a love of learning and a commitment to preparing students to navigate the complexities of the 21st century with confidence and integrity. For more information, we invite you to visit our website at pingry.org or connect with The Pingry School on Facebook, X, and Instagram to discover why we love school.

Position Summary
The Operations Officer at Pingry’s Short Hills Campus will report directly to the Assistant Director of Operations. This position will also collaborate with the Lower School Office, Short Hills Campus Operations Lead, and the Short Hills Campus Building Trades Supervisor to ensure operational excellence, a secure learning environment, and manage campus events. This is a full-time, 12-month position. The candidate must also be committed to driving Diversity, Equity, Inclusion, and Belonging (DEIB) within the decision-making process across the Operations Team.

Type: 12-month, Full-Time Staff

Responsibilities

• Support the Assistant Director of Operations and Short Hills Campus Operations Lead in all aspects of the operational needs of the Short Hills Campus.
• Support departmental collaboration with various Pingry Events planning committees regarding executing events at the Short Hills Campus, including Pingry’s Auxiliary Department, Lower School Office, Athletics Department, Facilities Department, Office of Institutional Advancement, and the PSPA.
• Maintain current knowledge of the Standard Response Protocol (SRP), Emergency Notification Technology, and Pingry’s Emergency Operating Plan.
• Enforce the visitor sign-in policy using Pingry’s visitor management system, School Pass. This includes management of visitor lists for school-sponsored events and daily visitor arrivals.
• Collaborate with the SH Campus Lead and Lower School Leadership Team to execute monthly safety drills at the Short Hills Campus.
• Admit and greet all visitors and provide directive assistance as appropriate.
• Ensure all wayfinding and safety-related signage is prominently displayed and in good condition.
• Model and reinforce The Pingry School’s Honor Code and Lower School Code of Conduct.
• Conduct daily interior and exterior campus security rounds to observe and report risks and ensure the safety of the Lower School.
• Ensure all doors are securely locked and conduct a thorough check of the premises at the end of each day before leaving campus.
• Collaborate with the Facilities team to ensure facilities-based security measures are in place and functioning appropriately.
• Receive and organize deliveries and mail to ensure prompt distribution.
• Implement procedures and operational duties as assigned by the SH Campus Lead.
• Maintain a presence near the parking lots and building access points to ensure student safety during arrival, dismissal, and other high-volume activities on campus.
• Manage summer campus usage via collaboration with the Auxiliary Programs Department and Lower School Office.
• Maintain an understanding of bussing schedules and procedures and reinforce with the community as needed.
• Liaise with auxiliary rental groups as needed.
• Serve as a Pingry representative to assist with campus visitors' and event spectators' needs.
• Collaborates closely with the Lower School Nurse to ensure alignment and collaboration on various critical operational aspects such as school safety drills, incident management, campus events, supplies, and shared resources.
• Use the calendar and weekly activity briefings to know and understand who should be on campus, when, for how long, and for what purpose.
• Other duties as assigned.

Qualifications

• Excellent organization, interpersonal communication (oral and written), and human relations skills with the ability to facilitate difficult conversations.
• Ability to foster good working relationships with employees, community members, and other school stakeholders.
• Strong collaborative skills that display the ability to support Pingry internal and external stakeholders, especially Pingry students, employees, and families, professionally.
• Proficient user of Excel, Word, Zoom, and Google Suite
• Strong personal management skills are required.
• The ability to multitask and manage competing priorities in a fast-paced environment.
• Proven experience in crisis management.
• Certification in First Aid, Bleeding Control, New Jersey Security Officer (NJSORA), CPR, and AED (or willingness to obtain after employment).
• Must be able to balance working autonomously and as part of a team.
• Commitment to the Pingry School's mission, vision, and pillars includes a commitment to DEIB and the requisite skills to work cross-functionally with diverse constituency groups across the organization.
• In addition to honor and character, commitment to intellectual engagement, and appreciation for stewardship and sustainability, the candidate’s ease with diverse constituencies and demonstrated commitment to an inclusive school community are especially important.

Qualified candidates are encouraged to apply online at https://www.pingry.org/careers.
Resume reviews will continue through winter break, with first-round interviews starting in January.

Job Type: Full-time

Pay: From $25.00 per hour

Application Question(s):

• Will you now or in the future require visa sponsorship?
• Have you had any sexual abuse or misconduct allegations or criminal convictions concerning students made against you? Please type yes or no. If yes, please provide details and explain.

Ability to Commute:

• Short Hills, NJ 07078 (Required)

Ability to Relocate:

• Short Hills, NJ 07078: Relocate before starting work (Required)

Work Location: In person

Salary : $25