Executive Director, Capital Programs

Job Description

This is a full-time, Non-Represented role. The salary grade for this posting is 4032. The salary range is $104,519 to $136,143 . Please note that the final salary will be determined by our Classification and Compensation team after reviewing the candidate's experience and considering our internal salary equity.

Title: Director, Capital Programs

Department: Capital Programs

Reports To: Chief Operating Officer/Deputy Chief Operating Officer

Job Summary

The Office of Capital Programs is responsible for identifying and prioritizing capital work within the School District of Philadelphia. The Executive Director will play a key role in the successful completion of high-profile, large-scale projects, leading a staff of project managers to deliver planning, programming, design, and construction of capital projects on schedule and within budget. This role is also responsible for maintaining the physical integrity of existing facilities, constructing new buildings, and renovating existing facilities to accommodate the District's educational needs. Additional responsibilities include the long-term upkeep, planning, and replacement of critical building systems over 25.6 million square feet, including over 300 buildings, annexes, administrative buildings, and athletic fields.

The Executive Director of Capital Programs directs and oversees the planning, design, construction, and delivery of over 100 District capital projects and manages a minimum capital budget of $300M. Monitors the status of projects in progress to ensure the cost-effectiveness and efficiency of operations. Oversees the preparation of Action Items for the Board of Education (BOE) approval, approximately 100 District and contracted employees. Review contract documents, final cost estimates, and change orders. Coordinates assigned construction projects and related activities. Provides information to others and implements and maintains services within the established guidelines and standards. Develops the annual capital budget and five-year capital improvement program. Monitors budget spending against project scope, estimates, and change orders. Manages cash accounting against project appropriation. Leads with a high ethical standard and ensures proper controls are in place to prevent fraud and ensure integrity throughout the organization.

Essential Functions

• Works collaboratively with Facilities, Transportation, Procurement, Environmental and other District central offices to provide the appropriate infrastructure for the successful delivery of the District's educational programs; plays a key role in the implementation of the District's Facilities Master Plan, its multi-year program to close, renovate, consolidate and revamp the entire School Facilities platform.
• Directs, coordinates, and monitors the day-to-day operations; assigns and reviews the work of technical personnel, including contractors and unionized personnel engaged in performing various tasks pertinent to the execution of construction and renovation projects.
• Assesses the feasibility of construction and capital improvement projects and prepares clear, comprehensive reports on all aspects of the project; develops cost estimates for design and construction projects and a tentative schedule for completion; coordinates the preparation and processing of contract documents for the design, construction and renovation of School District facilities.
• Executes a programmed review of professional service contracts and construction-related documents; assists in developing specifications for construction, repair, and modification projects as assigned (e.g., educational specifications, permits, project schedules, cost analysis, purchasing/bid time and construction, etc.) to provide them to architects, contractors, specialists, construction management firms for selection and awarding of contracts; creates District-wide multi year capital construction/improvement plans for understanding and preparing for District enrollment and academic change.
• Administers and manages the preparation of Action Items for the Board of Education (BOE) approval and ensures that time schedules are maintained for construction, alteration, and improvement projects; oversees the resolution of complex problems that arise during change order and contract negotiations; ensures policies and procedures pertaining to construction projects are implemented.
• Develop the five-year capital improvement program and annual capital budget to include the development of the capital program, prioritization of projects, and outreach to District directors, leaders, and administrators for justification and project requests.
• Prepares information for cyclical capital bond issuance.
• Responsible for all real estate activities that fall under the purview of the Director of Real Estate, including but not limited to disposition, leasing, facility usage by third parties, and other property transactions and activities; support and assist in the development of new schools and expansions.
• Oversees the preparation of the Capital budget and five-year capital improvement plan for final approval by the Chief and BOE; develops and implements policies and procedures to revise and improve procedures regarding contracting; evaluates departmental activities and determines the adequacy of operational procedures; establishes cost control procedures and monitors the status of all projects advancing toward completion.
• Serves as a liaison for school administrators, government officials, the Office of the General Counsel, and consultants; reports on the status of various contracts and projects to School District officials; attends bid openings and represents the Chief at meetings and conferences as needed.
• Monitors project activities (costs, time and materials, schedules, budgets, changes orders, etc.) for the purpose of ensuring District objectives are achieved within budget and timeframes and in compliance with established requirements.
• Serves as a District and/or department representative in a variety of meetings (planning, community, vendor, etc.) for the purpose of conveying and receiving information related to assigned projects and activities.
• Oversees the development of intermediate and long-range plans.
  
  

Qualifications

Minimum Requirements:

• Bachelor's degree from an accredited college or university with major coursework in architecture, engineering or a related field. (Master's preferred)
• Ten years of full-time, paid, professional experience in architecture, engineering, construction management, or capital projects administration, which has involved the management of construction budgets and contractual documents, three of which have been in an administrative or supervisory capacity or sufficient commensurate experience.
  
  

NOTE: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.

Knowledge, Skills And Abilities

Demonstrated knowledge of:

• the principles, practices and procedures of construction cost management.
• the principles and practices of budget preparation and administration.
• the principles and practices used in the development and review of cost estimates and contract documents.
• public works bidding procedures and requirements.
• the principles, practices and techniques of office management.
• supervisory methods and procedures.
  
  

Demonstrated Ability To

• plan, coordinate and direct through subordinate managers, all aspects of design and construction projects.
• analyze technical criteria and prepare reports and proposals.
• determine the feasibility of construction and renovation projects, as well as costs.
• analyze policies and procedures and make recommendations to improve operating efficiency.
• develop and enforce departmental policies affecting divisional operations.
• express ideas effectively, both orally and in writing.
• establish and maintain effective working relationships.
  
  

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.