What are the responsibilities and job description for the Academics Coordinator - Office of Medical Student Affairs position at The University of New Mexico?
Position Summary
The Office of Medical Student Affairs is seeking a highly organized, detail conscious Academic Coordinator to support the School of Medicine’s medical student compliance.
This position will be responsible for ensuring medical student compliance for over 400 medical students, including initiating drug testing, background checks, immunization requirements and upkeep of student health insurance information, as required by both the Department of Health and the Veterans Administration Hospital.
The Academic Coordinator will also prepare special reports relevant to data from a variety of sources related to student compliance and affiliation agreement compliance.
This position is also the primary administrative support for the Committee on Student Promotion and Evaluation.
This individual will also be responsible for the following :
- Entering and tracking student information into multiple databases, including an internal Smart Sheet, Exxat platforms and DOH database.
- Develop and maintain standard operating procedures for MD Student Compliance, in accordance with established regulations, policies and standards.
- Coordinate with various departments to ensure successful delivery and completion of compliance requirements; such departments include School of Medicine Undergraduate Medical Education, UNM Office of University Counsel, New Mexico Department of Health, .
Department of Veterans Affairs, UNM Student Health and Counseling, and UNM Learning Central Administration.
- Will advise and assist students on compliance requirements and processes, responding to inquiries via phone, email and in person.
- Develop data collection goals that align with institution’s mission as well as the objectives of the national accrediting body.
- Evaluate data collection processes, making suggestions for improvement as needed.
- Create, organize, and monitor Committee on Student Promotion and Evaluation documents, communications and meetings.
Conditions of Employment
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
- Experience working with confidential information
- Proficient with in-person, electronic, and phone-based customer service
- High attention to detail and strong organization skills
- Experience in scheduling and coordinating meetings for executive leadership
- Experience working in an academic setting
- Good written and oral communication skills Proficiency with :
- Word
- Word
- Excel
- Exxat
- Outlook
- Smart Sheet
- Publisher
- Banner
- Access
Additional RequirementsThe successful candidate will be required to undergo a background and fingerprint check, as required by the Department of Health.
Occasional (2-4 times per year) early morning or weekend work may be required during peak School of Medicine events (. convocation, white coat ceremony, .
CampusHealth Sciences Center (HSC) - Albuquerque, NM DepartmentSOM Student Affairs (914B) Employment TypeStaff Staff TypeRegular - Full-Time Term End Date StatusNon-Exempt PayHourly : $18.
81 - $25.56 Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
