Deputy Clerk

Job Title: Deputy Town Clerk

Location: Town of Mount Desert

Job Summary:

The Town of Mount Desert is seeking a dedicated and detail-oriented Deputy Town Clerk to support and assist the Town Clerk in the varied and essential functions of the Clerk’s office. This role involves the issuance of licenses, registrations, and permits, collecting associated fees, accurately recording documents and vital statistics, assisting with voter registration and elections, and monthly reporting to State agencies.

Key Responsibilities:

· Licensing and Permits: Issue various licenses, registrations, and permits as per State and Town requirements, ensuring accuracy and compliance.

· Fee Collection: Collect and record fees for all issued permits and licenses, maintaining precise financial records for auditing and reporting.

· Document Recording: Accurately record and archive important documents and vital statistics in accordance with state and local regulations.

· Voter Registration and Election Assistance: Assist with voter registration activities and provide support during all election processes to ensure smooth operation.

· Monthly Reporting: Prepare and submit monthly reports to State agencies, ensuring timeliness and accuracy in compliance with government standards.

Required Skills and Qualifications:

· Exceptional Customer Service Skills: Demonstrated experience in providing high-quality service to the public, addressing inquiries, and resolving issues efficiently and courteously.

· Attention to Detail: Strong ability to prepare, organize, and maintain complete and accurate clerical and financial records.

· Adaptability in Fast-Paced Settings: Capable of handling multiple tasks and responsibilities in a fast-paced environment while maintaining accuracy and focus.

· Legal and Statutory Knowledge: Ability to acquire thorough understanding of State Statutes relevant to the responsibilities of Town and City Clerks, as well as familiarity with the Town Charter, ordinances, and related State regulations governing the Clerk’s office.

· Communication and Interpersonal Skills: Strong written and verbal communication skills, able to work effectively and independently with members of the public, Town officials, and colleagues.

· Technical Skills: Basic to intermediate proficiency in computer technology, including data entry, document management systems, and office software.

Education and Preferred Experience:

· Minimum Education Requirement: High school diploma or equivalent.

· Preferred Coursework: Post-secondary courses in accounting, business, and computer technology.

· Municipal Experience: Previous experience in a municipal or government setting is highly preferred, as well as familiarity with public records management.

· Notary Public Certification: Designation as a Notary Public is preferred.

· Equivalent Qualifications: Any combination of equivalent training and experience may be considered at the discretion of the Town.

Personal Attributes:

· Problem Solving: Ability to independently resolve issues and make decisions within the scope of responsibilities.

· Organization and Time Management: Strong organizational skills with the ability to prioritize tasks effectively.

· Public Service Oriented: A commitment to serving the public and upholding the integrity of the Clerk’s office in the Town of Mount Desert.

Join Our Community:

This position offers a unique opportunity to make a meaningful impact in the Town of Mount Desert by upholding essential public services. If you have a dedication to public service, exceptional organizational abilities, and a passion for supporting the needs of our community, we encourage you to apply for the Deputy Town Clerk position.

How to Apply

If interested please send your resume and cover letter to assist@mtdesert.org.

Job Type: Full-time

Pay: From $57,717.66 per year

Benefits:

• 457(b)
• Bereavement leave
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Northeast Harbor, ME 04662 (Required)

Ability to Relocate:

• Northeast Harbor, ME 04662: Relocate before starting work (Required)

Work Location: In person

Salary : $57,718