What are the responsibilities and job description for the Full Time Secretary position at Township of Toms River?
DIVISION OF PERSONNEL
JOB POSTING September 17, 2024
DEPARTMENT/ DIVISION: Sanitation/ Roads.
TITLE: FULL TIME SECRETARY
STATUS: OPEN TO THE PUBLIC
DUE: 4:30pm, October 1, 2024 This is to advise that the position of Full Time Secretary is available in Sanitation/ Roads
QUALIFICATIONS:
Knowledge of computer systems, operations, and applications.
Ability to receive, receipt, disburse, and resolve monetary transactions accurately.
Experience with and ability to handle extensive customer service to residents.
Ability to type and/or keyboard accurately. (35 – 45 words per minute)
Required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Ability to do typing and/or keyboard from varied types of copy.
Ability to maintain records & files.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
Ability to understand, remember, and carry out oral and written directions.
Ability to learn assigned tasks readily and adhere to prescribed routines.
Ability to work effectively with associates, officials, and members of the public concerned with the work of the department.
High school diploma or equivalent.
Ability to make arithmetic calculations and tabulations.
Knowledge of office methods, practices, routines, machines, equipment, and of the internal organization after a period of training.
Must be willing to, and eligible to, be bonded by surety company.
SPECIFICATIONS:
Receipts and records departmental monetary transactions.
Prepares and maintains all necessary departmental forms for distribution as required.
Composes and types correspondence.
Prepares and processes documents, which may include requisitions, purchase orders, bills, receipts, permits, licenses, and any other documents which are kept in the normal course of business.
Addresses, stamps, and mails department correspondence.
Operates numbering, time, stamping, & dating machines.
Hand stamps letters, papers, & other documents, & sorts & files cards, letters, forms and other documents.
Extensive telephone and customer service interaction.
Answers the telephone and takes messages accurately.
Maintains mailing lists.
Assists in locating and compiling data for reports.
Compiles and tabulates numerical data.
Maintains essential records and files.
Performs other assignments at the discretion of the employee’s supervisor on an as needed basis.
EXAMPLES OF WORK:
Preparation and processing of purchase orders.
Sale and record keeping of robo-cans to public.
Heavy telephone interaction with public.
Schedule pickups of solid waste and recycling materials.
Mail out residential information packets.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer an undue hardship, such person may not be eligible. Under the provisions of the existing Toms River Professional Association (AFSCME) contract regarding white-collar positions, the employer agrees to review applications for promotions or transfers from present TRPA Union employees prior to reviewing applications from other than Township employees. Outside applicants will only be considered when current union employees do not have the necessary qualifications.
Union: White collar
Hours: 70 hours per week
Job Type: Full-time
Pay: $28,485.50 - $56,683.93 per year
Language:
- English (Required)
Ability to Commute:
- Toms River, NJ 08753 (Required)
Ability to Relocate:
- Toms River, NJ 08753: Relocate before starting work (Required)
Work Location: In person
Salary : $28,486 - $56,684