What are the responsibilities and job description for the Development Coordinator position at Travis Mills Foundation?
Work Location: 647 Castle Island Road., Mt. Vernon, ME. 04352
Regular Full-time 40 hour per week position - $21.00 - $26.00 per hour based on experience
Position Summary:
This person will support the Business Development Manager by managing CRM, tracking donations, and assisting with donor outreach and engagement.
Essential Duties and Responsibilities:
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Regular Full-time 40 hour per week position - $21.00 - $26.00 per hour based on experience
Position Summary:
This person will support the Business Development Manager by managing CRM, tracking donations, and assisting with donor outreach and engagement.
Essential Duties and Responsibilities:
- Support donor communication: Draft, send, and follow up on donor communications, including thank-you emails, acknowledgment letters, and updates about the impact of their donations
- Prepare and send monthly and end-of-year donation receipt letters under IRS guidelines and the organization’s policies, ensuring accuracy in the amounts, dates, and donor details
- Maintain a system of outreach with recurring donors with regular communication, ensuring they feel valued and informed about the organization’s progress.
- Assist in donor recognition efforts in a timely and effective manner with thank-you notes, recognition events, or special mentions in TMF marketing and materials
- Work with the finance department to accurately record all donor information and donations in Salesforce, ensuring data is up-to-date and easily accessible for reporting and future outreach efforts
- Assist in ensuring that all donor profiles are correctly updated with relevant information, including contact details, giving history, and communication preferences
- Generate reports for donor analysis, campaign tracking, and other fundraising metrics as needed
- Track and maintain accurate records of all correspondence with donors, including emails, phone calls, and meetings.
- Support the planning, logistics, and execution of fundraising events. Tasks may include event promotion, managing invitations and RSVPs, coordinating volunteers, and assisting with on-site event activities
- Assist in preparing event materials, particularly sponsorship materials.
- Works in coordination with the Marketing and Communications Manager to coordinate the production and mailing of year-end appeal letters and other donor mailings (running reports, creating and cleaning mailing lists, and coordinating volunteers/staff needs).
- Works with the administrative team and coordinates with volunteers to enhance thanking efforts throughout the year and scrub the database for duplicates for donor stewardship projects.
- Lead the implementation of donor recognition and stewardship activities.
- Provide input and suggestions on strategies to engage and retain current donors and attract new ones
- Manages pipeline and ensures timely and appropriate donor engagement strategies are met for all giving channels.
- Continuously learn and stay updated on best practices in donor stewardship, Salesforce management, and fundraising strategies
- Serves as spokesperson for the Foundation as needed.
- A high school diploma or GED equivalent required
- Experience as an office assistant is preferred but not required
- Experience working with a CRM, particularly Salesforce is preferred
- Passionately committed to our mission: veterans and military families
- Fast, proficient, and accurate typist
- Extensive knowledge of Microsoft Suite and other administrative programs
- An outstanding communicator, both orally and written
- Excellent customer service skills
- Self-starter who works well independently
- Ability to prioritize given tasks and work efficiently towards completing them
- Detail-oriented and exceptional organizational skills
- Professional demeanor
- Ability to work occasional nights and weekends
- Ability to travel occasionally for work-related events
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Salary : $21 - $26
